VILLAGE OF WATERLOO

REGULAR MEETING MINUTES

November 11, 2025

The Board of Trustees of the Village of Waterloo met for a Regular Meeting on November 11, 2025 at 7:00 pm in the Village Office, 509 S. Front Street.  Present were Chairperson Travis Harlow and Trustees Sass, Rochford, Rotert, and Ewing.  Attorney Solomon and Deputy Clerk Warren were also present.

Chairperson Harlow called the meeting to order at 7:00 pm and stated the location of the Open Meetings Act.   Notice of the meeting was duly exercised and mailed per the bylaws. 

Minutes from the October 13, 2025 Regular Meeting and the October Treasurer Report were approved as presented.

The following bills were approved be paid: Baker & Taylor-library books 349.68, Bi-state-supplies 35.81, Black Hills-Heat 369.67, Cappel-levee repairs 108.44, Cox-phone 1011.50, Wiley-repairs (50/50) 450, Eakes-copier maintenance 667.96, Feld fire-supplies (100% rural) 9059.11, Fenix-meter hosting 981.25, Globe life-insurance 60, Green-library repairs 125, Ingram-library books 38.37, JDs Carwash-cruiser expenses 72.25, JEO-WWTF study 14736.25, Macqueen-repairs 4593, Marco-copier 168.69, Menards-supplies 240.19, MUD-cost of water 24760.13, Micromarketing-library books 88.10, Midwest Impressions-uniforms 414.75, Mutchie-repairs 72, NHS-contracted animal enforcement 467.50, New Moon-cleaning 400, OPPD-electricity 6531.55, Orkin-building maintenance 285, Papillion Sanitation-trash 433.63, PeopleService-contracted maintenance 14177, Solomon-attorney fees 1500, Tri-point-tree debris cleanup 3000, Ace-levee repairs 45.72, Verizon-cell 219.62, Visa-supplies 2664.75, Visual Edge-IT support 2085.15.

    Total Accounts Payable: $90,212.07                      Total Payroll: $71,774.73

The following motions were approved:

-    To approve Resolution 11-10-25-01, to approve employment of Denise Rieder as an on-call police officer

-    To approve Resolution 11-10-25-02, to approve employment of David Bratcher as an on-call employee with a starting wage of $20/hour

-    To approve seasonal employee Ken Hitchler to continue to work 2-3 times a week, dependent on weather and needs that week

-    To approve placement of food pantry at the library, location to be determined

-    To approve liability insurance renewal

-    To approve Resolution 11-10-25-03, to approve Year-end Certification of Street Superintendent

-    To approve waiving the three readings of Ordinance 856, to increase trustee wages

-    To approve Ordinance 856

-    To approve waiving the three readings of Ordinance 857, to update firework vendor section on the master fee schedule

-    To approve Ordinance 857

-    To approve Resolution 11-10-25-04, to approve updated employee manual

-    To approve donation of $1000 to COPE holiday food basket program due to the extra need and demand this year

-    To approve entering executive session to protect the attorney client privilege at 8:07 pm

-    To approve leaving executive session at 8:31 pm

-    To approve next steps on wastewater treatment facility project

There being no further business, the meeting was adjourned at 8:50 pm.  The next regular meeting is scheduled for December 8, 2025 at 7:00 pm.

Melissa Smith, Clerk/Treasurer

A complete text of the minutes of the regular meeting is on file and available for public inspection during regular business hours at the Village Office.

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