MINUTES OF THE REGULAR MEETING

OF THE BOARD OF EDUCATION OF

DOUGLAS COUNTY

SCHOOL DISTRICT 28-0015, a/k/a,

DOUGLAS COUNTY WEST

COMMUNITY SCHOOL DISTRICT

Monday, November 10, 2025

 

The regular meeting of the Board of Education, District #15, in the County of Douglas, in the State of Nebraska, was convened in open and public session on Monday, November 10, 2025 at the Central Office Board Room, 401 South Pine Street, Valley, NE 68064-0378.

 

Following public notification procedures approved by the Board of Education, February 14, 2011, in adherence to 84-1411, notice of the meeting was given in advance thereof by posting such Notice on the exterior front door of the high school, elementary school, middle school, Valley City Hall, First Nebraska Bank, and Foundation One Bank. Notice of the meeting was simultaneously given to all members of the Board of Education. Availability of the agenda was communicated in advance notice and in the notice to the Board of Education of the meeting. All proceedings hereafter shown were taken while the convened meeting was open to the attendance of the public.

 

Attendance Taken at 7:00 PM.

Cole Groteluschen:         Present

Kelly Hinrichs:                Present

Luke Janke:                   Present

Jamie Jorgensen:           Present

Elizabeth Mayer:             Absent

Jim Tomanek:                Present

Present: 5, Absent: 1.

 

1.  Call to Order

The agenda, listing items for consideration by the Board, is on file in the Superintendent’s office. Other matters may come before the Board and the Board has the right to modify the agenda before the meeting.

 

President - “As I call the meeting to order I wish to inform everyone present that a current copy of the Open Meetings Act is posted on the back wall of the Board Room for your review at any time.”

 

2.  Public Communications and Correspondence

Comments from the audience were accepted at this time. No correspondence addressed to the Board.

 

3.  Approval of Agenda

Motion to approve agenda as presented Passed with a motion by Kelly Hinrichs and a second by Jim Tomanek.

 

Cole Groteluschen: Yea, Kelly Hinrichs: Yea, Luke Janke: Yea, Jamie Jorgensen: Yea, Jim Tomanek: Yea

Yea: 5, Nay: 0

 

4.  Administrative Reports

4.1.  Superintendent’s Report

4.2.  Financial Report -

There was a correction of the depreciation fund balance in July which resulted in corrections to the fund in August & September. Corrected financial statements were attached and will also be placed with the previous month’s financial statements.

 

5.  Consent Agenda

Motion to approve Consent Agenda Passed with a motion by Jamie Jorgensen and a second by Kelly Hinrichs.

 

Cole Groteluschen: Yea, Kelly Hinrichs: Yea, Luke Janke: Yea, Jamie Jorgensen: Yea, Jim Tomanek: Yea

Yea: 5, Nay: 0

 

5.1.  Approve Minutes

Regular Meeting Date:

Special Meeting Date:

5.2.  Approve Claims for Payment

5.3.  Approve Financial Report

5.4.  Approve Classified Staff

Nancy Chalup - Elem Sped Para - Hire 11/6/2025

 

6.  New Business

6.1.  Master Planning Presentation by BVH Architecture

Cynthia Ray, Mark Shepherd & Andru Meiners from BVH Architecture were attendance to present their proposal for Master Planning services to the Board.

 

6.2.  QCPUF Project Update and Discussion of Finance Options

Dr. Poloncic provided an update on the HVAC replacement project and bidding timeline as well as financing options for consideration. The HVAC project is out to bid. BCDM & Morrissy Engineering will facilitate a pre-bid meeting scheduled for 11/18/25. Bid opening is scheduled for 12/04/25.

 

Financing options include:

•    QCPUF Bond to pay for the project

•    QCPUF Bond for the full amount of the .03 cents that we are levying that would pay this and future projects

•    Energy Loan available for Nebraska schools

 

The Board recommended that we move forward looking at all financing options.

 

6.3.  DCWEA Recognition for Exclusive Bargaining 2026-2027 & 2027-2028

As negotiations with DCWEA begin (Douglas County West Education Association), the Board must approve them to represent certificated employees in the bargaining process. A letter of requested recognition was presented from Head Negotiator, Heather Cox. The administration recommended the Board approve this request.

 

Motion to approve as presented Passed with a motion by Jamie Jorgensen and a second by Kelly Hinrichs.

 

Cole Groteluschen: Yea, Kelly Hinrichs: Yea, Luke Janke: Yea, Jamie Jorgensen: Yea, Jim Tomanek: Yea

Yea: 5, Nay: 0

 

6.4.  DC West 2025-2026 Enrollment Report

Dr. Poloncic shared with the Board an enrollment report based on various enrollment reporting to the NDE each fall.

 

7.  Adjournment

Motion to adjourn meeting @ 7:41. Passed with a motion by Kelly Hinrichs and a second by Luke Janke.

 

Cole Groteluschen: Yea, Kelly Hinrichs: Yea, Luke Janke: Yea, Jamie Jorgensen: Yea, Jim Tomanek: Yea

Yea: 5, Nay: 0

 

Kristi Trost, Board Secretary

Dr. Melissa Poloncic, Superintendent

 

DOUGLAS COUNTY WEST SCHOOLS

NOVEMBER 2025 CLAIMS

 

GENERAL FUND 

ACH BANK FEE               65.25

AMAZON     

CAPITAL SERVICES, LLC          1,418.86

ASPI SOLUTIONS INC              1,124.25

AWARDS UNLIMITED INC                 332.03

BEST BUY             799.99

BORDER STATES  

INDUSTRIES INC            73.01

BSN SPORTS LLC            2,565.84

CAPPEL NAPA AUTO SUPPLY - 

VALLEY                48.98

CASEY’S     

BUSINESS MASTERCARD         8.75

CINTAS CORP                536.05

CITI CARD - COSTCO              140.00

CITY OF VALLEY             4,050.75

COX BUSINESS              196.67

DAILY RECORD, THE               293.33

DC WEST FOOD SERVICE                  1,577.65

DIETZE MUSIC HOUSE             43.48

DISCOUNT TIRE            985.56

EDUCATIONAL SERVICE

UNIT #3               6,104.94

ELECTRONIC SOUND INC                  3,352.00

FAS-BREAK           621.46

FIREGUARD LLC             1,754.30

FIRST STUDENT             53,665.62

GOODWIN TUCKER                 983.56

HAMMOND, NEIL            84.00

HAMPTON INN KEARNEY                  611.80

HEARTLAND PEST CONTROL             260.00

HELM SERVICE              430.00

HOMETOWN LEASING             2,522.27

HY-VEE INC          95.00

JP BOILER SERVICE                 3,714.00

JUST FOR KIDS THERAPY INC           4,632.75

JW PEPPER & SONS                169.99

KV CONSTRUCTION INC          1,551.54

LANGUAGE LINE  

SERVICES, INC               87.84

LEGO EDUCATION US              9,168.07

LIED LODGE                  169.00

LOVE’S TRAVEL STOPS &        

COUNTRY STORE           1,521.08

MADISON NATIONAL     

LIFE INS CO IN              2,953.40

MAGIC WRIGHTER, INC.          297.00

MARKING   

REFRIGERATION, INC              3,002.50

MATHESON TRI-GAS INC                  43.05

MEDCO SUPPLY COMPANY                14.78

MENARDS - ELKHORN             357.26

METRO OMAHA    

EDUCATION CONSORTIUM               300.00

MILLARD SPRINKLER INC                 1,560.00

NCS PEARSON INC                  275.81

NE COUNCIL OF SCHOOL ADM          115.00

NEBR DEPARTMENT OF 

EDUCATION         125.00

NEBRASKA DEPT OF      

EDUCATION         142.00

NEBRASKA WRESTLING 

CAMP INC             285.00

NELSON PRODUCE FARM, LLC           135.00

ODEY’S INC          865.00

OMAHA PUBLIC    

POWER DISTRICT          28,354.98

OMAHA PUBLIC SCHOOLS                 135.00

ONE SOURCE                 370.30

POWERSCHOOL GROUP LLC             720.00

PRAIRIE MECHANICAL CORP             7,226.99

PREMIER SPORTS

OFFICIALS ASSOC          30.00

RAYMOND CENTRAL      

HIGH SCHOOL               357.00

REALLY GREAT READING        

COMPANY, LLC               3,000.00

SECURITY EQUIPMENT INC.              1,923.73

SHAPE NEBRASKA          875.00

SPEECH SQUAD, LLC               17,354.25

STANZEL’S MOW & SNOW LLC          1,900.00

TY’S OUTDOOR POWER &       

SERVICE INC                 1,502.40

VALLEY ACE HARDWARE         480.72

WALMART COMMUNITY           13.46

WASTE CONNECTIONS OF      

NEBR, INC            1,593.87

WATER ENGINEERING INC               104.71

WINSUPPLY

COMMERCIAL CHARGE            330.00

WOODRIVER ENERGY LLC                2,128.90

                  184,631.78

                 

DEPRECIATION 

MIKTOM               2,550.00

REVOLUTION WRAPS, LLC                4,611.07

                  7,161.07

                 

NUTRITION FUND      

CASH-WA   

DISTRIBUTING              23,501.91

CHESTERMAN CO           1,036.42

CINTAS CORP                861.60

EGAN SUPPLY CO           2,299.02

HILAND DAIRY               3,089.69

LEBS, BECKY                  71.20

ROTELLA’S  

ITALIAN BAKERY INC              950.79

SYSCO LINCOLN             9,072.03

US FOOD INC                12,796.82

                  53,679.48

                 

BOND FUND      

BOKF, NA             484,275.00

                  484,275.00

                 

SPECIAL BUILIDING FUND 

BLAZER      

ATHLETIC EQUIPMENT            31,201.28

COMPLETE  

COMMUNICATION, LLC            2,890.00

FREMONT   

ELECTRIC INC               12,785.00

THERMAL SERVICE OF   

OMAHA LLC          15,370.00

                  62,246.28

                 

QCPUF      

BOKF, NA             431,705.00

                  431,705.00

 

11/20          ZNEZ

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