MINUTES OF THE REGULAR MEETING OF THE BOARD OF EDUCATION OF DOUGLAS COUNTY

SCHOOL DISTRICT 28-0015,

a/k/a, DOUGLAS COUNTY WEST COMMUNITY SCHOOL DISTRICT

Monday, October 14, 2024

 

The regular meeting of the Board of Education, District #15, in the County of Douglas, in the State of Nebraska, was convened in open and public session on Monday, October 14, 2024 at the Central Office Board Room, 401 South Pine Street, Valley, NE 68064-0378.

 

Following public notification procedures approved by the Board of Education, February 14, 2011, in adherence to 84-1411, notice of the meeting was given in advance thereof by posting such Notice on the exterior front door of the high school, elementary school, middle school, Valley City Hall, First Nebraska Bank, and Foundation One Bank. Notice of the meeting was simultaneously given to all members of the Board of Education. Availability of the agenda was communicated in advance notice and in the notice to the Board of Education of the meeting. All proceedings hereafter shown were taken while the convened meeting was open to the attendance of the public.

 

Attendance Taken at 7:00 PM.

Kelly Hinrichs:       Present

Luke Janke:         Present

Jamie Jorgensen:  Present

Bill Koile:             Present

Elizabeth Mayer:    Present

Jim Tomanek:       Present

Present: 6.

 

1.      Call to Order

The agenda, listing items for consideration by the Board, is on file in the Superintendent’s office. Other matters may come before the Board and the Board has the right to modify the agenda before the meeting.

 

President - “As I call the meeting to order I wish to inform everyone present that a current copy of the Open Meetings Act is posted on the back wall of the Board Room for your review at any time.”

 

2. Public Communications and Correspondence

Comments from the audience will be accepted at this time. Correspondence addressed to the Board will be presented. There was no public correspondence.

 

3.      Approval of Agenda

Motion to approve agenda as presented Passed with a motion by Kelly Hinrichs and a second by Luke Janke.

 

Kelly Hinrichs: Yea, Luke Janke: Yea, Jamie Jorgensen: Yea, Bill Koile: Yea, Elizabeth Mayer: Yea, Jim Tomanek: Yea

Yea: 6, Nay: 0

 

4.      Administrative Reports

4.1.        Superintendent’s Report

4.2.        Financial Report

 

5.      Consent Agenda

Motion to approve Consent Agenda Passed with a motion by Jamie Jorgensen and a second by Kelly Hinrichs.

 

Kelly Hinrichs: Yea, Luke Janke: Yea, Jamie Jorgensen: Yea, Bill Koile: Yea, Elizabeth Mayer: Yea, Jim Tomanek: Yea

Yea: 6, Nay: 0

 

5.1.        Approve Minutes

              Regular Meeting Date:

              Special Meeting Date:

5.2.        Approve Claims for Payment

5.3.        Approve Financial Report

5.4.        Approve Classified Staff

 

6.      Old Business

6.1.        Building and Grounds Update Sports Complex Project Update:

Dr. Poloncic shared with the board the partially completed bid tabs sheet from MCL. The completed version will be shared again in November.

 

Playground Purchase, Board Discussion:

The PTSA and the Foundation have both committed substantial donations to the playground purchase. The PTSA is also looking into additional funding through grants. With the current bid of approximately $261,000.00, the Board commitment of $150,000 and the commitment of the PTSA and the Foundation, there is still a shortfall of approximately $50,000. The Board requested thatDr. Poloncic ask the PTSA about the value of the grants they are looking at. That information will be presented at the next month’s meeting and discussion will continue on the movement toward approval for this project.

 

7.      New Business

7.1.        Option Enrollment Resolution for the 2025-2026 School Year

Per Board Policy 5006, the Board will pass a resolution prior to October 15th of each school year to declare a program or class unavailable for the next school year to option students due to lack of capacity. This resolution may be passed again prior to option enrollment acceptance in March 2025.

 

The administrative team recommended the proposed capacity guidelines for the 2025-2026 school year based upon current staff and facility capacity.

 

Motion to adopt the resolution of proposed capacity for the 2025-2026 school year as presented Passed with a motion by Bill Koile and a second by Luke Janke.

 

Elizabeth Mayer: Nay, Kelly Hinrichs: Yea, Luke Janke: Yea, Jamie Jorgensen: Yea, Bill Koile: Yea, Jim Tomanek: Yea

Yea: 5, Nay: 1

 

7.2.        Second Reading of Updated Policy 5205 Graduation

Second reading of Board policy 5205; discuss, consider, and take action to adopt said policy.

 

Motion to approve updated Policy 5205 as presented and to repeal and rescind all existing Board policies that pertain to the same matters or that are otherwise conflicting, including without limitation existing policies Passed with a motion by Bill Koile and a second by Kelly Hinrichs.

 

Kelly Hinrichs:cYea, Luke Janke: Yea, Jamie Jorgensen: Yea, Bill Koile: Yea, Elizabeth Mayer: Yea, Jim Tomanek: Yea

Yea: 6, Nay: 0

 

7.3.        Approve Certificated Resignation

Katie Bents, School Nurse, has requested resignation on Friday, December 13, 2024, due to the upcoming arrival of her second child. It was recommended that the Board approve her resignation pending the hiring of a suitable replacement for the position.

 

Motion to approve the resignation of Katie Bents, School Nurse, for December 13, 2024 pending the hiring of a suitable replacement Passed with a motion by Bill Koile and a second by Jamie Jorgensen.

 

Kelly Hinrichs: Yea, Luke Janke: Yea, Jamie Jorgensen: Yea, Bill Koile: Yea, Elizabeth Mayer: Yea, Jim Tomanek: Yea

Yea: 6, Nay: 0

 

7.4.    Approve Extra Duty Positions

As explained in the September Board Report by Mr. Travis, 7-12 Athletics and Activities Director, the administration is requesting the addition of:

•   High School Assistant Cheer Coach

•   High School Assistant Girls’ Basketball Coach

•   High School Spring Musical Pit Director (Odd Years Only)

 

Motion to approve the addition of extra duty positions; High School Assistant Cheer Coach, High School Assistant Girls’ Basketball Coach, and High School Spring Musical Pit Director (Odd Years Only) Passed with a motion by Jamie Jorgensen and a second by Jim Tomanek.

 

Kelly Hinrichs: Yea, Luke Janke: Yea, Jamie Jorgensen: Yea, Bill Koile: Yea, Elizabeth Mayer: Yea, Jim Tomanek: Yea

Yea: 6, Nay: 0

 

7.5.    Lease Renewal Confirmation Resolution 2024

Per our lease agreement with the Nebraska Educational Building Association (NEBA), the Board will annually confirm a resolution for the renewal of the term of the lease for a new seven-year term commencing on November 1, 2024.

 

This will be an annual action by the Board of Education before October 15th of each year.

 

Motion to adopt the Lease Renewal Confirmation Resolution as presented Passed with a motion by Luke Janke and a second by Bill Koile.

 

Kelly Hinrichs: Yea, Luke Janke: Yea, Jamie Jorgensen: Yea, Bill Koile: Yea, Elizabeth Mayer: Yea, Jim Tomanek: Yea

Yea:6, Nay: 0

 

8.      Adjournment

Motion to adjourn meeting at 7:31pm Passed with a motion by Kelly Hinrichs and a second by Jamie Jorgensen.

 

Kelly Hinrichs: Yea, Luke Janke: Yea, Jamie Jorgensen: Yea, Bill Koile: Yea, Elizabeth Mayer: Yea, Jim Tomanek: Yea

Yea: 6, Nay: 0

 

Kristi Trost, Board Secretary

Dr. Melissa Poloncic, Superintendent

 

DOUGLAS COUNTY WEST SCHOOLS OCTOBER 2024 CLAIMS

 

GENERAL FUND          

ACH BANK FEE               66.00

AMAZON CAPITAL SERVICES             6,688.61

BLACK SQUIRREL ENTERPRISES        292.00

BOYS TOWN                  7,200.00

BSN SPORTS LLC            2,788.73

CENGAGE LEARNING               6,212.06

CENTER FOR RESPONSIVE      

SCHOOLS, INC               445.60

CINTAS CORP                359.16

CITI CARD - COSTCO               1,188.13

CITY OF VALLEY             2,198.50

COMMITTEE FOR CHILDREN             1,497.00

COMMONWEALTH         

ELECTRIC COMPANY               11,580.20

COX BUSINESS              158.10

CROWN PLAZA HOTEL & RESORTS    2,174.25

DAILY RECORD, THE               528.67

DC WEST ACTIVITY ACCOUNT          345.00

DC WEST FOOD SERVICE                  1,807.66

DIETZE MUSIC HOUSE            499.06

DISCOUNT SCHOOL SUPPLY             36.04

DREY INC             390.00

EAGLE SERVICES INC.             1,190.00

EAKES OFFICE PLUS                7,442.64

EDDY, JAMES                 611.58

EDUCATIONAL SERVICE UNIT #2      150.00

EDUCATIONAL SERVICE

UNIT #3          11,939.92

EGAN SUPPLY CO           162.76

ELECTRONIC SOUND INC                  2,698.30

ELKHORN PUBLIC SCHOOLS              7,500.00

ENGINEERED CONTROLS                  5,030.00

FIRST STUDENT             35,604.62

FLINN SCIENTIFIC INC            190.52

GOODENBERGER, SARA           224.00

HALL, DEVIN                 300.00

HEARTLAND PEST CONTROL             260.00

JENSEN, RANDY             200.00

JOHNSON, ALEX             1,737.50

JOURNEYED.COM, INC             5,454.70

JUST FOR KIDS THERAPY INC  11,041.50

KERNS, JEFF                  3.00

LAKESHORE LEARNING  

MATERIALS, LLC            3,377.13

LAMPTON WELDING      

SUPPLY CO, INC.            21,722.00

LANGUAGE LINE SERVICES, INC        51.58

LATITUDE SIGNAGE & DESIGN         280.00

LOVE’S TRAVEL STOPS &        

COUNTRY STORE           2,103.17

MACKIN EDUCATIONAL RESOURCES 309.14

MADISON NATIONAL LIFE      

INS CO IN            3,110.44

MAGIC WRIGHTER E-SERVICE          293.25

MAKE MUSIC, INC.                  149.00

MARKING REFRIGERATION               2,158.50

MATHESON TRI-GAS INC         11,344.38

MCGRAW-HILL EDUCATION INC        532.64

MENARDS - ELKHORN             753.39

MILLARD SPRINKLER INC                 4,126.94

NE COUNCIL OF SCHOOL ADM          450.00

NEBR ASSOCATION OF  

SCHOOL BOARDS           1,836.00

NEBRASKA DEPT OF      

HEALTH & HUMAN         140.00

NEBRASKA MUSIC

EDUCATOR’S ASSOC                120.00

NEBRASKA TURF PRODUCTS             604.22

OMAHA PUBLIC POWER DISTRICT   29,799.33

OMAHA WORLD-HERALD                  2,700.00

ONE SOURCE                 195.15

PERRY GUTHERY HAASE         

& GESSFORD                 1,553.00

PRAIRIE MECHANICAL CORP             370.00

PRIME SECURED            90.00

PRO-TUFF DECALS                  187.00

PUBLICATION PRINTING         97.15

REALLY GREAT READING        

COMPANY, LLC               26.95

SCHOOL SPECIALTY INC          73.44

SECURITY EQUIPMENT INC.              8,870.00

SHAPE NEBRASKA          745.00

SHEPPARD’S BUSINESS

INTERIORS INC             775.31

SHERWIN-WILLIAMS CO          55.43

SOCIAL THINKING          2,192.20

SPEECH SQUAD, LLC               9,294.75

SWEETWATER SOUND, LLC              230.00

THOMPSON SOLUTIONS GROUP        1,100.00

USBANK               250.00

VALLEY ACE HARDWARE         227.59

WALMART COMMUNITY           120.50

WASTE CONNECTIONS OF      

NEBR, INC            1,140.39

WATER ENGINEERING INC               302.50

WELLS FARGO BANK               2,597.26

WOODRIVER ENERGY LLC                1,117.67

ZOOK, ADAM                 50.00

ZOOM VIDEO COMMUNICATION,      

INC.        4.72

255,822.93

 

DEPRECIATION          

BSN SPORTS LLC            2,264.83

 

NUTRITION FUND               

CARL, KELLY                  91.35

CASH-WA DISTRIBUTING        10,058.82

CHESTERMAN CO           831.72

CINTAS CORP                626.08

EGAN SUPPLY CO           509.73

HILAND DAIRY               4,499.31

NEISS, CHARLEA            22.60

ROTELLA’S ITALIAN BAKERY INC      758.23

SYSCO LINCOLN             9,629.85

US FOOD INC                 9,571.16

                  36,598.85

 

10/30          ZNEZ

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