MINUTES OF THE REGULAR MEETING

OF THE BOARD OF EDUCATION OF DOUGLAS COUNTY SCHOOL DISTRICT 28-0015, a/k/a,

DOUGLAS COUNTY WEST COMMUNITY SCHOOL DISTRICT

Monday, July 8, 2024

 

The regular meeting of the Board of Education, District #15, in the County of Douglas, in the State of Nebraska, was convened in open and public session on Monday, July 8, 2024 at the Central Office Board Room, 401 South Pine Street, Valley, NE 68064-0378.

Following public notification procedures approved by the Board of Education, February 14, 2011, in adherence to 84-1411, notice of the meeting was given in advance thereof by posting such Notice on the exterior front door of the high school, elementary school, middle school, Valley City Hall, First Nebraska Bank, and Foundation One Bank. Notice of the meeting was simultaneously given to all members of the Board of Education. Availability of the agenda was communicated in advance notice and in the notice to the Board of Education of the meeting. All proceedings hereafter shown were taken while the convened meeting was open to the attendance of the public.

 

Attendance Taken at 7:00 PM.

Kelly Hinrichs:       Present       

Luke Janke:          Present       

Jamie Jorgensen: Absent       

Bill Koile:              Present       

Elizabeth Mayer:   Present       

Jim Tomanek:       Present       

Present: 5, Absent: 1.

 

1.      Call to Order

The agenda, listing items for consideration by the Board, is on file in the Superintendent’s office. Other matters may come before the Board and the Board has the right to modify the agenda before the meeting.

 

President - “As I call the meeting to order I wish to inform everyone present that a current copy of the Open Meetings Act is posted on the back wall of the Board Room for your review at any time.”

 

2. Public Communications and Correspondence

Comments from the audience were accepted at this time. Correspondence addressed to the Board will be presented.

 

The family of Mary Enloe sent a thank you note to the Board of Education.

 

3.      Approval of Agenda

Motion to approve agenda as presented Passed with a motion by Luke Janke and a second by Kelly Hinrichs.

 

Kelly Hinrichs: Yea, Luke Janke: Yea, Bill Koile: Yea, Elizabeth Mayer: Yea, Jim Tomanek: Yea

Yea: 5, Nay: 0

 

4.      Administrative Reports

4.1.    Superintendent’s Report

4.2.    Financial Report

 

5.      Consent Agenda

Motion to approve Consent Agenda Passed with a motion by Luke Janke and a second by Kelly Hinrichs.

 

Kelly Hinrichs: Yea, Luke Janke: Yea, Bill Koile: Yea, Elizabeth Mayer: Yea, Jim Tomanek: Yea

Yea: 5, Nay: 0

 

5.1.    Approve Minutes

Regular Meeting Date:

Special Meeting Date:

5.2.    Approve Claims for Payment

5.3.    Approve Financial Report

5.4.    Approve Classified Staff

 

6.      Old Business

6.1.    Building and Grounds Update

 

•   The Finance Committee met on June 18th and discussed cash flow in the Building & Depreciation Fund in order to determine if a financial commitment could be made to earmark funds from the depreciation fund for the replacement of the large play structure on the playground.

 

•   The Sports Complex design team is progressing into construction documents. Bid documents for the site development and earthwork will be released in an early package for start late summer or early fall. The Buildings and Grounds Committee has met and reviewed budget items and most recent site plan to determine that the scope and design is aligning as close as possible with the budget.

 

The Board recommended that the school make a commitment of $150,000.00 to the funding of the large playground structure and ask for the remaining match from outside organizations (DC West PTSA/DC West Foundation).

 

7.      New Business

7.1.    Approve Student Handbooks for the 2024-2025 School Year

 

The student handbooks were recommended by the administration for approval for the 2024-2025 school year. Handbooks were restructured this year in order to have a consistent district policy section along with building specific sections.

 

Motion to approve the student handbooks as presented for the 2024-2025 school year Passed with a motion by Kelly Hinrichs and a second by Jim Tomanek.

 

Kelly Hinrichs: Yea, Luke Janke: Yea, Bill Koile: Yea, Elizabeth Mayer: Yea, Jim Tomanek: Yea

Yea: 5, Nay: 0

 

7.2.    Approve the Staff Handbook for the 2024-2025 School Year

 

The staff handbook were recommended by the administration for approval for the 2024-2025 school year. Handbooks were restructured this year in order to have a consistent district policy section.

 

Motion to approve the staff handbooks as presented for the 2024-2025 school year Passed with a motion by Luke Janke and a second by Bill Koile.

 

Kelly Hinrichs: Yea, Luke Janke: Yea, Bill Koile: Yea, Elizabeth Mayer: Yea, Jim Tomanek: Yea

Yea: 5, Nay: 0

 

7.3.    Approve Updated Policy 4150 Evaluation of Teachers

 

Policy 4150 is the policy that directs the evaluation of teachers. As agenda item 7.3 approves new procedures and criteria for evaluation, the policy has been revised to align to the new procedures and criteria. The administration recommends the attached revised policy for Board approval.

 

Motion to approve revised policy 4150, teacher evaluation, to repeal and rescind all existing Board policies that pertain to the same matters or that are otherwise conflicting, including without limitation existing policies Passed with a motion by Bill Koile and a second by Luke Janke.

 

Kelly Hinrichs: Yea, Luke Janke: Yea, Bill Koile: Yea, Elizabeth Mayer: Yea, Jim Tomanek: Yea

Yea: 5, Nay: 0

 

7.4.    Approve the Teacher Appraisal and Growth System for DC West Certificated Staff

 

As presented and discussed at the June 10, 2024, board meeting, the administration recommends the handbook as procedures for the Teacher Appraisal and Growth System for DC West Certificated Staff as aligned to Board Policy 4150. The new Teacher Appraisal and Growth System will be introduced and used starting the  2024-2025 school year.

 

Motion to approve the Teacher Appraisal and Growth System handbbook and procedures for DC West Certificated Staff as aligned to Board Policy 4150, evaluation of teachers Passed with a motion by Kelly Hinrichs and a second by Jim Tomanek.

 

Kelly Hinrichs: Yea, Luke Janke: Yea, Bill Koile: Yea, Elizabeth Mayer: Yea, Jim Tomanek: Yea

Yea: 5, Nay: 0

 

7.5.    Student Fees Hearing and Approval of Fees for 2024-2025

 

Annually, the school board shall hold a public hearing on the proposed student fee policy ( 5416) to meet the requirements of Law 79-2, 134. The changes to our fees this year include:

Lunch price increases in Elementary and Secondary

 

Motion to approve student fees for the 2024-2025 school year as recommended in Appendix Policy 5416 Passed with a motion by Jim Tomanek and a second by Kelly Hinrichs.

 

Kelly Hinrichs: Yea, Luke Janke: Yea, Bill Koile: Yea, Elizabeth Mayer: Yea, Jim Tomanek: Yea

Yea: 5, Nay: 0

 

7.6.    Approve Purchase Wheelchair Van

 

Nicki Pechous and Dr. Poloncic have been soliciting bids and viewing wheelchair vans for purchase as the current 2009 wheelchair van has had several service issues, and there is concern about continuing use for student and driver safety. The following are multiple vehicles that were considered for purchase.

 

2020 Toyota Sienna $46,900

1 wheelchair + passengers

location is Kansas City, delivery charge

76,124 miles

 

2017 Chrysler Pacifica $45,000

2 wheelchairs + passengers

location Omaha

50,038 miles

 

2020 Buick Enclave $55,000

2 wheelchairs + passengers

location Omaha

26,865 miles

 

2024 Chrysler Pacifica $86,155

Auto side entry

location Omaha

 

2024 Toyota Sienna $65,654

Rear manual entry

freight to Omaha

 

Motion to approve the 2024 Toyota Sienna in the amount of $65,654.00 from Superior for the purchase of a wheelchair van Passed with a motion by Luke Janke and a second by Kelly Hinrichs.

 

Kelly Hinrichs: Yea, Luke Janke: Yea, Bill Koile: Yea, Elizabeth Mayer: Yea, Jim Tomanek: Yea

Yea: 5, Nay: 0

 

8.      Adjournment

Motion to adjourn meeting @7:37pm Passed with a motion by Bill Koile and a second by Luke Janke.

 

Kelly Hinrichs: Yea, Luke Janke: Yea, Bill Koile: Yea, Elizabeth Mayer: Yea, Jim Tomanek: Yea Yea: 5, Nay: 0

 

Kristi Trost, Board Secretary

Dr. Melissa Poloncic, Superintendent

 

DOUGLAS COUNTY WEST SCHOOLS

JULY 2024 CLAIMS

 

GENERAL FUND          

ACH BANK FEE               60.50

AMAZON CAPITAL SERVICES             5,423.14

AMERICAN RED CROSS            325.00

APPLE COMPUTER INC            316.00

ASCD          145.00

AWARDS UNLIMITED INC                 423.42

BORDER STATES INDUSTRIES INC    464.00

BOYS TOWN                  7,500.00

BSN SPORTS LLC            4,120.49

CAPPEL NAPA AUTO SUPPLY - VALLEY         9.99

CINTAS CORP                304.40

CITY OF VALLEY             1,271.75

CMC NEPTUNE, LLC                 2,175.00

CODE HS, INC                3,675.00

COFFEY, ROBERT           300.00

COX BUSINESS              314.46

CROUCH RECREATIONAL DESIGN INC     632.00

DAILY RECORD, THE               204.67

DC WEST ACTIVITY ACCOUNT          528.44

DIETZE MUSIC HOUSE             44.80

DOSTALS CONSTRUCTION                360.00

EDUCATIONAL SERVICE UNIT #3      9,628.00

EGAN SUPPLY CO           3,398.63

ELECTRONIC SOUND INC                 650.00

ELLIS, KELLY                 42.43

ENGINEERED CONTROLS                  5,030.00

FASTSIGNS           221.79

FIBER PLATFORM, LLC             1,393.95

FIRST STUDENT             38,941.63

FREMONT ELECTRIC INC                  5,548.90

HEARTLAND PEST CONTROL             260.00

HOMETOWN LEASING             2,522.27

HY-VEE INC          96.94

JOSTENS INC                 13.70

JUST FOR KIDS THERAPY INC           3,720.50

LOVE’S TRAVEL STOPS &

COUNTRY STORE                             948.63

MADISON NATIONAL LIFE INS CO IN        2,891.52

MAGIC WRIGHTER E-SERVICE          290.50

MATHESON TRI-GAS INC                  36.57

MCGRAW-HILL EDUCATION INC        546.45

MENARDS - ELKHORN             344.12

METAL LOGOS INC                  1,001.42

MID-WEST 3D SOLUTIONS LLC                  800.00

MIDWEST MOVEMENT             85.00

MILLARD SPRINKLER INC                 1,571.25

MY CENTRAL SUPPLY              890.17

N S A A                1,440.00

NACIA                  40.00

NE COUNCIL OF SCHOOL ADM          300.00

NEBRASKA CAPITAL CONFERENCE    695.00

NEBRASKA COACHES ASSOC             1,875.00

NEBRASKA UMPIRES ASSOC              98.00

OMAHA CHILDREN’S MUSEUM           498.00

OMAHA PUBLIC POWER DISTRICT      22,840.32

OMAHA WORLD-HERALD                  1,350.00

ONE SOURCE                 524.50

PECHOUS, NICOLE                  1,210.40

PERRY GUTHERY HAASE &

GESSFORD            1,057.00

PITNEY BOWES BANK, INC

PURCHASE POWER                           954.80

PITNEY BOWES, INC               177.97

PRAIRIE MECHANICAL CORP             5,090.00

PRIME SECURED            12,396.87

REMEDY ROAD, LLC                2,875.32

RENAISSANCE               10,299.65

RICHARDS, KATHLEEN             69.00

SHEPPARD’S BUSINESS

INTERIORS INC              3,804.54

SHERWIN-WILLIAMS CO          1,074.34

SOFTWARE UNLIMITED, INC.   13,950.00

STUDENT ASSURANCE

SERVICES INC                1,525.00

SUBURBAN SCHOOLS PROGRAM       5,599.08

USBANK               1,810.95

VALLEY ACE HARDWARE         482.87

VERIZON              90.12

VEX ROBOTICS INC                 1,406.96

WALMART COMMUNITY           616.97

WASTE CONNECTIONS OF

NEBR, INC            1,140.39

WATER ENGINEERING INC               302.50

WEAVER, ADAM             100.00

WELLS FARGO BANK               10,121.20

WESTCOM WIRELESS, INC                2,671.50

WILDLIFE LEARNING ENCOUNTERS  790.00

WINSUPPLY COMMERCIAL CHARGE   332.64

WOODRIVER ENERGY LLC                3,408.40

ZOOM VIDEO

COMMUNICATION, INC.           16,093.92

ZTRIP         797.72

239,383.36

 

DEPRECIATION          

BOYD JONES CONSTRUCTION CO       923,301.20

MIDWEST SOUND & LIGHTING INC   1,709.98

TUNE FACILITIES, LLC             2,080.00

927,091.18

 

NUTRITION FUND               

BAADE, JOY                   14.95

BEVINGTON, MATT & LISA                87.65

BISHOP, MEGAN            10.55

BROWN, JUSTIN            52.70

CARRELL, TROY             11.20

CINTAS CORP                95.33

GRAHAM, MICHAEL & TRICIA            19.05

GRASMICK, MICHELLE             21.52

GRATOPP, RYAN & TRACI                 13.05

GRIFFITH, TODD & JENN                  37.20

HARTMAN, KEVIN           15.00

HUNNAM, SCOTT           40.00

KOTIL, DARIN                43.35

LOPEMAN, ERIC             20.35

MACDONALD, SHAWN             84.62

MINETTE, SHELLY                   50.40

PERCHAL, APRIL            212.55

PERCHAL, BROOKE                  77.36

POLTZ, BRADLEY           23.10

ROBLES, MARK & NICOLE                 15.50

SCHNECKENBERGER, CINDY             18.15

SINGER, DAVID & BOBBI                  13.90

SPANKE, JANIS              28.10

SPEAS, TROY                 24.35

US FOOD INC                 6,840.15

WOODWARD, JOHN                96.25

7,966.33

 

SPECIAL BUILIDING FUND          

FIRST CITIZENS BANK             1,030,314.63

 

7/22            ZNEZ

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