MINUTES OF THE REGULAR MEETING OF THE BOARD OF EDUCATION OF DOUGLAS COUNTY

SCHOOL DISTRICT 28-0015,

a/k/a, DOUGLAS COUNTY WEST COMMUNITY SCHOOL DISTRICT

Monday, November 11, 2024

 

The regular meeting of the Board of Education, District #15, in the County of Douglas, in the State of Nebraska, was convened in open and public session on Monday, November 11, 2024 at the Central Office Board Room, 401 South Pine Street, Valley, NE 68064-0378.

 

Following public notification procedures approved by the Board of Education, February 14, 2011, in adherence to 841411 , notice of the meeting was given in advance thereof by posting such Notice on the exterior front door of the high  school; elementary school, middle school, Valley City Hall; First Nebraska Bank, and Foundation One Bank. Notice of the meeting was simultaneously given to all members of the Board of Education. Availability of the agenda was  communicated in advance notice and in the notice to the Board of Education of the meeting. All proceedings hereafter shown were taken while the convened meeting was open to the attendance of the public.

 

Attendance Taken at 7:00 PM.

Kelly Hinrichs:       Present

Luke Janke:          Present

Jamie Jorgensen:  Present

Bill Koile:              Present

Elizabeth Mayer:   Present

Jim Tomanek:       Present

Present: 6.

 

1.      Call to Order

The agenda, listing items for consideration by  the Board, is on file in the Superintendent’s office. Other matters may  come before the Board and the Board has the right to modify the agenda before the meeting.

 

President - “As call the meeting to order I Wish to inform everyone present that a current copy of the Open Meetings  Act is posted on the back wall of the Board Room for your review at any time.”

 

2.      Public Communications and Correspondence

Comments from the audience were accepted at this time. A thank you note from the family of Dori Kuspa was presented to the Board.

 

3.      Approval of Agenda

Motion to approve agenda as presented Passed with a motion by Luke Janke and a second by Kelly Hinrichs.

 

Kelly Hinrichs: Yea, Luke Janke: Yea, Jamie Jorgensen: Yea, Bill Koile: Yea, Elizabeth Mayer: Yea, Jim Tomanek: Yea

Yea: 6, Nay: 0

 

4.      Administrative Reports

4.1.        Superintendent’s Report

4.2.        Financial Report

 

5.      Consent Agenda

Motion to approve Consent Agenda Passed with a motion by Jamie Jorgensen and a second by Kelly Hinrichs.

 

Kelly Hinrichs: Yea, Luke Janke: Yea, Jamie Jorgensen: Yea, Bill Koile: Yea, Elizabeth Mayer: Yea, Jim Tomanek: Yea

Yea: 6, Nay: 0

 

5.1. Approve Minutes

Regular Meeting Date

Special Meeting Date

5.2. Approve Claims for Payment

5.3. Approve Financial Report

5.4. Approve Classified Staff

Paige Pipal- Hire custodial

Chris Harris- Hire custodial

Morgan Morrison- Hire Sped Para Elem

Aidan Remmick- Exit Elem Sped Para

 

6.      Old Business

6.1.        Updated Final Bid Tab

An updated bid tab from MCL Construction for the DC West Sports Complex was presented to the Board.

 

7.      New Business

7.1.        Playground Proposal Approval

A second proposal was presented to the Board from Crouch Recreation for review and discussion. Dr. Poloncic also reported to the Board the commitment of the following funds:

  PTSA, $31,000

  DC West Schools Foundation $30,000

  DC West General Fund (Depreciation) $150,000

  Total Funds Committed: $211,000

 

Motion to approve the playground design from Crouch Recreation in the amount of $224,494.00. Passed with a motion by Luke Janke and a second by Jamie Jorgensen.

 

Kelly Hinrichs: Yea, Luke Janke: Yea, Jamie Jorgensen: Yea, Bill Koile: Yea, Elizabeth Mayer: Yea, Jim Tomanek: Yea

Yea: 6, Nay: 0

 

7.2.        Annual Enrollment Report to the Board 2024

The annual DC West enrollment report summarizing data from the Nebraska Department of Education reporting in the Fall of 2024 was presented to the Board.

 

7.3.        Approve Substitute Pay Increase

The administration recommended an increase in subpay to be implemented in December. DC West’s current pay is  $470.00 daily. and $180.00 long term. The following are averages in the area where we compete for substitutes:

$181.00 Daily Average in Metro Area

$198.00 Long Term Daily Average in Metro Area

 

The administration recommended the following increases:

$185.00 Daily (would put us ahead of 9/11 districts)

$200.00 Long Term (would put us ahead of 7/11 districts)

 

Motion to approve the substitute teacher rates of $185.00 daily and $200.00 long-term beginning December 2024  Passed with a motion by Jamie Jorgensen and a second by Kelly Hinrichs.

 

Kelly Hinrichs: Yea, Luke Janke: Yea, Jamie Jorgensen: Yea, Bill Koile: Yea, Elizabeth Mayer: Yea, Jim Tomanek: Yea

Yea: 6, Nay: 0

 

7.4.        Approve Certificated Resignation for the 2025-2026 School Year

Dr. Dee Acklie, Falcon Family Facilitator, has notified us of her retirement in May, 2024. Dr. Dee has made an amazing impact on our community, and we will miss her in the coming year. Her position will be posted in the coming months. Her resignation letter was presented to the Board.

 

Motion to approve the resignation of Dr. Dee Acklie in her retirement at the end of the 2024-2025 school year Passed with a motion by Bill Koile and a second by Luke Janke.

 

Kelly Hinrichs: Yea, Luke Janke: Yea, Jamie Jorgensen: Yea, Bill Koile: Yea, Elizabeth Mayer: Yea, Jim Tomanek: Yea

Yea: 6, Nay: 0

 

7.5.        Approve Extra Duty Positions

The following extra duty positions were approved at a previous meeting, the following are the pay rates approved by the DCWEA now needing approval by the Board:

• Add PAC Coordinator at 10.0% - 11.0% - 12.0%

• Add HS Assistant Cheer at 6.5% - 7.5% - 8.5%

• Add HS Spring Musical Pit Director at 4% - 5% - 6% (odd years only)

• Add HS Spring Musical at 10% - 11% - 12% (odd years only)

• Add HS Spring Musical Assistant at 6.5% - 7.5% - 8.5% (odd years only)

 

In addition to these pay amounts, Mr. Travis had recorded in his October Board report the need to add an additional High School Assistant Baseball Coach (7%, 8.5%, 10%) and an additional High School Assistant Boys Golf Coach (5%, 6.5%, 8%). Pay rates as shown are already designated for these positions.

 

The administration recommended all for approval by the Board of Education.

 

Motion to approve extra duty pay rates as presented for the PAC Coordinator, HS Asst Cheer, and HS Spring Musical Pit Director, Director, and Asst Director. Motion to approve an additional High School Baseball Assistant and  High School Golf Assistant for the 2025 season. Passed with a motion by Jamie Jorgensen and a second by Kelly Hinrichs.

 

Kelly Hinrichs: Yea, Luke Janke: Yea, Jamie Jorgensen: Yea, Bill Koile: Yea, Elizabeth Mayer: Yea, Jim Tomanek: Yea

Yea: 6, Nay: 0

 

8.      Executive Session

The Board may enter into closed session at any time to discuss any matter for which a closed session is lawful and  appropriate.

 

A personnel matter needs to be handled in closed session.

 

Before the Board can enter closed session, a motion must be made in agreement with Statute 84-1410 by the Board to discuss topics such as personnel, negotiations, and legal matters.

 

Motion to enter in Executive Session Passed with a motion by Bill Koile and a second by Luke Janke.

 

Kelly Hinrichs: Yea, Luke Janke: Yea, Jamie Jorgensen: Yea, Bill Koile: Yea, Elizabeth Mayer: Yea, Jim Tomanek: Yea

Yea: 6, Nay: 0

 

8.1.        Reconvene to Regular Session and Adjournment

 

Motion to reconvene to regular session and adjourn at 7:20 pm. Passed with a motion by Elizabeth Mayer and  a second by Jim Tomanek.

 

Kelly Hinrichs: Yea, Luke Janke: Yea, Jamie Jorgensen: Yea, Bill Koile: Yea, Elizabeth Mayer: Yea, Jim Tomanek: Yea

Yea: 6, Nay: 0

 

Kristi Trost, Board Secretary

Dr. Melissa Poloncic, Superintendent

 

DOUGLAS COUNTY

WEST COMMUNITY SCHOOL

BOARD REPORT

Vendor Name     Amount

Checking Account ID

GENERAL  FUND         

ACH Bank Fee       $62.00

AMAZON CAPITAL SERVICES    $730.61

AMERICAN RED CROSS   $266.00

BOOKWORM, INC, THE    $530.70

BORDER STATES INDUSTRIES INC    $31.08

BOYS TOWN                           $11,400.00

BSN SPORTS LLC                              $367.38

CAPPEL NAPA AUTO      

SUPPLY - VALLEY           $7.98

CINTAS CORP                         $522.67

CITI CARD - COSTCO      $139.10

CITY OF VALLEY   $2,178.00

COX BUSINESS      $312.43

DAILY RECORD, THE        $281.32

DC WEST FOOD SERVICE        $2,183.84

DIETZE MUSIC HOUSE    $256.80

DISCOUNT TIRE    $755.60

DOUGLAS COUNTY TREASURER        $905.61

EAGLE SERVICES INC.    $1,608.98

EDUCATIONAL SERVICE UNIT #3  $14,419.23

EGAN SUPPLY CO  $3,264.61

FIREGUARD INC    $5,775.05

FIRST STUDENT    $52,478.53

FREMONT ELECTRIC INC         $1,485.00

GARAGE DOOR SERVICES INC  $165.00

HEARTLAND PEST CONTROL    $260.00

HOMETOWN LEASING    $5,044.54

HY-VEE INC                            $70.00

IXL LEARNING INC         $495.00

JOHNSON, ALEX    $1,175.00

JUST FOR KIDS THERAPY INC  $11,570.50

JW PEPPER & SONS        $285.54

KNOTT, JAMES      $30.09

KV CONSTRUCTION INC $442.60

LANGUAGE LINE SERVICES, INC        $192.47

LOVES TRAVEL STOPS &         

COUNTRY STORE           $2,097.97

MADISON NATIONAL     

LIFE INSURANCE            $1,151.11

MAGIC WRIGHTER E-SERVICE  $268.75

MATHCOUNTS FOUNDATION    $320.00

MATHESON TRI-GAS INC         $4,041.79

MEDIEVAL PUTT    $102.00

MENARDS - ELKHORN     $780.65

METAL DOORS & HARDWARE CO      $570.00

MIDWEST IMPRESSIONS INC   $500.00

MIDWEST MOVEMENT    $255.00

MILLARD SPRINKLER INC        $1,560.00

NE COUNCIL OF SCHOOL ADM $1,430.00

NEBR STATE BANDMASTERS ASSOC  $40.00

NEBRASKA SAFETY CENTER     $100.00

NEBRASKA TURF PRODUCTS    $1,027.54

NEBRASKA WRESTLING

CAMP INC    $285.00

NSAA DISTRICT II $35.00

ODEY’S INC                            $1,176.70

OMAHA PUBLIC    

POWER DISTRICT $25,190.15

OMAHA WORLD-HERALD         $4,050.00

ONE SOURCE        $450.00

PERRY GUTHERY  

HAASE & GESSFORD       $887.50

PETTY CASH                                    $192.69

PITNEY BOWES BANK, INC PURCHASE        POWER                                   $954.80

PORTER TRUSTIN CARLSON CO        $788.00

PRAIRIE MECHANICAL CORP    $1,719.00

PRIME SECURED   $140.00

PUBLICATION PRINTING $1,461.35

REALLY GREAT READING        

COMPANY, LLC     $5,547.60

SAMMONS & SONS, INC  $600.00

SCHOOL SPECIALTY INC $5.71

SECURITY EQUIPMENT INC.    $7,667.20

SPEECH SQUAD, LLC      $9,699.75

STANZEL’S MOW & SNOW LLC $525.00

STAPLES ADVANTAGE    $37.31

STEVE WEISS MUSIC      $453.95

TREMAYNE, DALTON      $30.00

USBANK                                 $2,305.02

VALLEY ACE HARDWARE $272.83

VERIZON                                $90.12

VEX ROBOTICS INC        $1,943.92

WASTE CONNECTIONS OF      

NEBR, INC                              $1,208.82

WATER ENGINEERING INC       $302.50

WELLS FARGO BANK      $792.43

ZOOM VIDEO       

COMMUNICATION, INC.  $10.47

Fund Number        $202,760.89

 

DEPRECIATION 

CROUCH RECREATIONAL        

DESIGN INC $6,894.00

                                     $6,894.00

 

NUTRITION FUND      

CANTEEN   

REFRESHMENT SERVICES        $239.40

CASH-WA DISTRIBUTING         $14,937.67

CHESTERMAN CO  $576.89

CINTAS CORP       $853.45

HILAND DAIRY      $4,689.53

MIDWEST IMPRESSIONS INC   $648.00

ROTELLA’S ITALIAN BAKERY INC       $959.81

SYSCO LINCOLN    $10,416.42

US FOOD INC        $15,148.63

                                     $48,469.80

 

BOND FUND                        

BOKF, NA    $472,875.00

Fund Number        $472,875.00

        

QCPUF                        

BOKF, NA    $432,995.00

Fund Number        $432,995.00

 

11/22          ZNEZ

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