MINUTES OF THE REGULAR MEETING

OF THE BOARD OF EDUCATION OF

DOUGLAS COUNTY

SCHOOL DISTRICT 28-0015,

a/k/a, DOUGLAS COUNTY

WEST COMMUNITY SCHOOL DISTRICT

Monday, August 14, 2023

 

The regular meeting of the Board of Education, District #15, in the County of Douglas, in the State of Nebraska, was convened in open and public session on Monday, August 14, 2023 at the Central Office Board Room, 401 South Pine street, Valley, NE 68064-0378.

 

Following public notification procedures approved by the Board of Education, February 14, 2011, in adherence to 84-1411, notice of the meeting was given in advance thereof by posting such Notice on the exterior front door of the high school, elementary school, middle school, Valley City Hall, First Nebraska Bank, and Foundation One Bank. Notice of the meeting was simultaneously given to all members of the Board of Education. Availability of the agenda was communicated in advance notice and in the notice to the Board of Education of the meeting. All proceedings hereafter shown were taken while the convened meeting was open to the attendance of the public.

 

Attendance Taken at 7:00 PM.

Kelly Hinrichs: Present

Luke Janke: Present

Jamie Jorgensen: Present

Bill Koile: Present

Elizabeth Mayer: Absent

Jim Tomanek: Present

Present: 5, Absent: 1.

Attendance Update Taken at 7:05 PM.

Elizabeth Mayer: Present

Present: 6.

Elizabeth joined meeting at 7:05 pm

 

1. Call to Order

The agenda, listing items for consideration by the Board, is on file in the Superintendent’s office. Other matters may come before the Board and the Board has the right to modify the agenda before the meeting.

 

President — “As I call the meeting to order I wish to inform everyone present that a current copy of the Open Meetings Act is posted on the back wall of the Board Room for your review at any time.”

 

2. Public Communications and Correspondence

There we no public comments or correspondence

 

3. Approval of Agenda

Motion to approve agenda as presented passed with a motion by Luke Janke and a second by Kelly Hinrichs.

Kelly Hinrichs: Yea, Luke Janke: Yea, Jamie Jorgensen: Yea, Bill Koile: Yea, Jim Tomanek: Yea

Yea: 5, Nay: 0

 

4. Administrative Reports

4.1. Superintendent’s Report

4.2. Financial Report

 

5. Consent Agenda

Motion to approve Consent Agenda passed with a motion by Kelly Hinrichs and a second by Jamie Jorgensen.

Kelly Hinrichs: Yea, Luke Janke: Yea, Jamie Jorgensen: Yea, Bill Koile: Yea, Jim Tomanek: Yea

Yea: 5, Nay: 0

 

5.1. Approve Minutes

Regular Meeting Date:

Special Meeting Date:

 

5.2. Approve Claims for Payment

5.3. Approve Financial Report

5.4. Approve Classified Staff

 

Teresa Mumford- Elem Sped Para

Keilan Alcolea Alvarez- Kitchen

Katrina Maher- Elem Sped Para

 

6. Old Business

6.1. Building and Grounds Update

Project Updates:

Performing Arts Center Completion- Looking at a completion date in September.

Parking lots (North) & (South) — The South parking is waiting to be striped and then will be available for use. The North lot is still in the process of being poured should be available in early Sept. for use

Softball field — Sod has been laid at the field but will require more work to be adequate for play. DC West will use Schilke field in Fremont for home games until our home field is ready.

North gym light remodel — Work has been completed in the North gym.

Middle School/ Fine Arts Expansion — The school is looking great. There is a punch list of work items being created to finish up any final projects.

Weight room, locker room, and wrestling room renovation — On track

 

7. New Business

7.1. 2023 Student Achievement Results Presentation

Dr. Dawn Marten, Director of Learning, presented the student achievement data from the spring of 2023. This was in lieu of her Board report.

 

7.2. Outdoor Facilities Update Planning Discussion

The following items were presented to the Board for planning discussion:

Financial Scenario from DA Davidson

Budget and Scope Review from Lamp Rynearson

Community Engagement Meeting(s) & Agenda

The Board would like to present the concept to the community at a public board meeting.

Board Member, Elizabeth Mayer, asked that the board look into an outside firm to gather better data on our enrollment numbers.

 

7.3. Fiscal Year 2024 Budget Review & Discussion

The Board reviewed the draft by category for the FY24 budget. There will be a certified valuation by Monday, August 21st. At that time, the budget will be finalized, the finance committee will meet to review prior to the Board hearing and for approval of the budget in September.

 

7.4. Approve Student Handbooks 2023-2024 School Year

The board was presented the three building handbooks for the 2023-2024 school year as presented by the administration of each building. The Board approves these handbooks annually.

Motion to approved handbook as presented passed with a motion by Luke Janke and a second by Kelly Hinrichs.

Kelly Hinrichs: Yea, Luke Janke: Yea, Jamie Jorgensen: Yea, Bill Koile: Yea, Elizabeth Mayer: Yea, Jim Tomanek: Yea

Yea: 6, Nay: 0

 

7.5. Approve Certificated Staff

The administration recommended the following certificated staff for hire:

Kristen Reeves, Elementary Counselor

Katie Bents, School Nurse

Motion to approve Kristen Reeves, Elementary Counselor and Katie Bents, School Nurse Passed with a motion by Jamie Jorgensen and a second by Luke Janke.

Kelly Hinrichs: Yea, Luke Janke: Yea, Jamie Jorgensen: Yea, Bill Koile: Yea, Elizabeth Mayer: Yea, Jim Tomanek: Yea

Yea: 6, Nay: 0

 

7.6. Board Discussion Livestreaming Meetings

Due to request from the public, our board asked that our IT Director look into different platforms for streaming our monthly Board Meetings. The new board room should be fully equipped to serve this need.

 

7.7. Student Fees Hearing and Approval of Fees 2023-2024

Annually, the school board shall hold a public hearing on the proposed student fee policy (5416) to meet the requirements of Law 79-2, 134. The changes to the fees this year include: Lunch price increases in Elementary and Secondary

IPad insurance decrease to $20

Motion to approve student fees for the 2023-2024 school year to proposed Appendix Policy 5416 Passed with a motion by Luke Janke and a second by Bill Koile.

Kelly Hinrichs: Yea, Luke Janke: Yea, Jamie Jorgensen: Yea, Bill Koile: Yea, Elizabeth Mayer: Yea, Jim Tomanek: Yea

Yea: 6, Nay: 0

 

7.8. 2nd Reading and Approval of Grading System Policy 5204

Second reading of Board policy 5204; discuss, consider, and take action to adopt said policy.

Motion to approve Grading System Policy 5204 as presented and to repeal and rescind all existing Board policies that pertain to the same matters or that are otherwise conflicting, including without limitation existing policies Passed with a motion by Jamie Jorgensen and a second by Kelly Hinrichs.

Kelly Hinrichs: Yea, Luke Janke: Yea, Jamie Jorgensen: Yea, Bill Koile: Yea, Elizabeth Mayer: Yea, Jim Tomanek: Yea

Yea: 6, Nay: 0

 

7.9. Approve Extra Duty Positions

It was requested to separate the middle school speech/drama position into two extra duty positions for middle school play and middle school speech team.

It was also requested to add an Assistant Activities Director extra duty position.

DCWEA will negotiate a paid percentage for each position through their membership process.

Motion to approve the new extra duty positions of Middle School Play, Middle School Speech (instead of Middle School Speech/Drama), and Assistant Activities Director Passed with a motion by Bill Koile and a second by Kelly Hinrichs.

Kelly Hinrichs: Yea, Luke Janke: Yea, Jamie Jorgensen: Yea, Bill Koile: Yea, Elizabeth Mayer: Yea, Jim Tomanek: Yea

Yea: 6, Nay: 0

 

8. Executive Session

The Board may enter into closed session at any time to discuss any matter for which a closed session is lawful and appropriate.

 

We have real estate matters that need to be handled in closed session.

 

Before the Board can enter closed session, a motion must be made in agreement with Statute 84-1410 by the Board to discuss topics such as personnel, negotiations, and legal matters.

 

Motion that the Board of Education of this School District go into closed session for the purpose of a strategy session with respect to a potential real estate purchase, such closed session is necessary for the protection of the public interest Passed with a motion by Bill Koile and a second by Jim Tomanek.

Kelly Hinrichs: Yea, Luke Janke: Yea, Jamie Jorgensen: Yea, Bill Koile: Yea, Elizabeth Mayer: Yea, Jim Tomanek: Yea

Yea: 6, Nay: 0

 

9. Reconvene to Regular Session and Adjournment

Motion to reconvene to regular session and adjourn meeting at 8:45pm Passed with a motion by Kelly Hinrichs and a second by Bill Koile.

Kelly Hinrichs: Yea, Luke Janke: Yea, Jamie Jorgensen: Yea, Bill Koile: Yea, Elizabeth Mayer: Yea, Jim Tomanek: Yea

Yea: 6, Nay: 0

 

Kristi Trost

Board Secretary

 

Dr. Melissa Poloncic

Superintendent

 

DOUGLAS COUNTY WEST SCHOOL

JULY 2023 CLAIMS

 

GENERAL FUND

360 COMMUNITY SERVICES   2,808.71

ACH BANK FEE 58.00

AMAZON CAPITAL SERVICES 683.49

AWARDS UNLIMITED INC 317.47

BERINGER CIACCIO

DENNEL MABREY 9,323.15

BORDER STATES INDUSTRIES INC     5,040.00

BOYS TOWN 4,829.76

BROMM & ASSOCIATES     14,300.00

BSN SPORTS INC 407.10

CAPITAL ONE TRADE CREDIT 258.97

CAPPEL NAPA AUTO

SUPPLY - VALLEY 58.58

CITY OF VALLEY 2,314.27

CLASSIC SPORTSWEAR

& AWARDS 497.54

COX BUSINESS 1,075.56

DAILY RECORD, THE  255.12

DIETZE MUSIC HOUSE 3,129.00

EAGLE SERVICES INC. 230.66

EGAN SUPPLY CO 6,606.71

ENGINEERED CONTROLS 3,416.87

ESHIPPING LLC 2,009.44

ESU COORDINATING COUNCIL 1,493.00

EVERETTS REPAIR INC 6,998.09

EVERYDAY SPEECH 299.99

FIBER PLATFORM, LLC 1,804.93

FIRST STUDENT 33,891.30

FLINN SCIENTIFIC INC 1,040.87

FREMONT ELECTRIC INC 1,773.00

FREMONT TRIBUNE 207.60

GARAGE DOOR SERVICES INC 1,500.00

HARNISH, SHERRI  340.00

HEARTLAND PEST CONTROL 240.00

HOMETOWN LEASING 2,522.27

HY-VEE INC 150.98

ILLUMINATE EDUCATION. INC 7,516.50

JOSTENS INC 23.70

JUST FOR KIDS THERAPY INC         10,392.25

KUDER INC 69.95

LEARNING WITHOUT TEARS 239.25

LOVE’S TRAVEL STOPS &

COUNTRY STORE 1,659.77

MACKIE CONSTRUCTION, INC.   38,341.57

MADISON NATIONAL

LIFE INS CO IN 1,955.62

MAGIC WRIGHTER E-SERVICE 307.50

MARKING REFRIGERATION 1,251.25

MATHESON TRI-GAS INC 69.19

MECHANICAL SALES INC 501.00

MENARDS - ELKHORN 645.43

METRO OMAHA EDUCATION

CONSORTIUM 6,000.00

MIDWEST MOVEMENT 75.00

N S A A 1,110.00

N2Y LLC 3,165.19

NCS PEARSON INC 195.00

NE COUNCIL OF SCHOOL ADM 1,910.00

NEBRASKA ASCD 255.00

NEBRASKA COACHES ASSOC 925.00

NEBRASKA FURNITURE MART 1,186.99

NEBRASKA RURAL COMM

SCHOOLS ASSOC 850.00

NEBRASKA SAFETY CENTER 125.00

NEBRASKA TURF PRODUCTS 1,507.82

OMAHA PUBLIC POWER DISTRICT     21,797.69

OMAHA WORLD-HERALD 2,700.00

ONE SOURCE 661.50

PECHOUS, NICOLE  1,802.85

PERRY GUTHERY

HAASE & GESSFORD 144.00

PITNEY BOWES 969.15

PLATTEVIEW HIGH SCHOOL 60.00

PRAIRIE MECHANICAL CORP 516.00

PRIME COMMUNICATIONS INC      83,910.21

PRO TRACK AND TENNIS 1,000.00

S2 ROLL OFFS, LLC 379.00

SAVVAS LEARNING COMPANY         144,754.88

SELECT-YOUR-GIFT, INC 928.83

SHERWIN-WILLIAMS CO 963.38

SID DILLON CHEVROLT     106,222.00

SOFTCHOICE CORPORATION 3,826.35

SOFTWARE UNLIMITED, INC.          11,480.00

STUDENT ASSURANCE

SERVICES INC  1,525.00

TAESE/USU 500.00

TEACHING STRATEGIES LLC 2,266.10

THIELE GEOTECH INC 510.00

VERIZON 180.24

WASTE CONNECTIONS

OF NEBR, INC  924.86

WATER ENGINEERING INC 302.50

WELLS FARGO BANK 7,875.10

WEX BANK 49.76

WINSUPPLY COMMERCIAL CHARGE 147.19

WOODRIVER ENERGY LLC 2,182.20

588,739.20

 

DEPRECIATION

BSN SPORTS INC 80.56

CDW GOVERNMENT INC 25,811.85

25,892.41

 

NUTRITION FUND

ADAIR, MIKE  57.65

BEREISHA, VIRGINIA  13.25

DC WEST COMMUNITY SCHOOLS 35.95

GERARD, CHRISTINA  11.70

GOODWIN TUCKER 326.50

LA QUINTA INN AND SUITES 239.90

PITZL, DENNIS  204.25

889.20

 

SPECIAL BUILDING FUND

BERINGER CIACCIO

DENNEL MABREY 9,091.34

BOYD JONES CONSTRUCTION CO      760,782.94

RAINWOOD DEVELOPMENT

PARTNERS, LLC  13,440.00

THIELE GEOTECH INC 286.00

783,600.28

 

DOUGLAS COUNTY WEST SCHOOL

AUGUST 2023 CLAIMS

 

GENERAL FUND

360 COMMUNITY SERVICES   2,016.50

ACH BANK FEE 44.75

ACKLIE, DEANNA  49.68

ACTON, MELISSA  1,582.46

AKRS EQUIPMENT SOLUTIONS INC 524.68

AMAZON CAPITAL SERVICES 8,736.05

AMERICAN FENCE COMPANY 5,545.00

AMERICAN TIME & SIGNAL CO 120.16

AMSTERDAM PRINTING 583.98

APPLE COMPUTER INC 4,793.00

AUTOGRAPHIX, INC 2,400.00

AWARDS UNLIMITED INC 89.57

BERINGER CIACCIO

DENNEL MABREY 21,590.44

CAPPEL NAPA AUTO

SUPPLY - VALLEY 88.96

CDW GOVERNMENT INC 415.59

CITY OF VALLEY 1,474.45

CLARK, SERENA  3,747.39

COX BUSINESS 3.53

CROUCH RECREATIONAL

DESIGN INC 204,062.00

DAILY RECORD, THE  95.12

DC WEST DEPRECIATION FUND       900,000.00

DICK’S VALLEY MARKET 5.83

DOSTALS CONSTRUCTION 5,652.00

EAGLE SERVICES INC. 183.16

EAKES OFFICE PLUS 5,636.46

EDUCATIONAL SERVICE UNIT #3 9,807.97

ELKHORN AUTOMOTIVE 788.00

ELLIOTT, JACQUELYN  971.67

ESU COORDINATING COUNCIL 976.50

FARMER BROWN’S 965.46

FASTSIGNS 863.49

FILAMENT ESSENTIAL SERVICE 3,700.00

FIREGUARD INC 2,243.25

FREMONT ELECTRIC INC 5,467.00

FREMONT TRIBUNE 312.40

GINGER JOHNSON 10,930.00

H2I GROUP, INC 17,899.00

HEARTLAND PEST CONTROL 480.00

HILSON, DENISE  1,232.67

HOMETOWN LEASING 2,522.27

ILLUMINATE EDUCATION. INC 7,065.00

JOHNSON, JENNIFER  2,499.19

JOURNEYED.COM, INC 500.00

JUST FOR KIDS THERAPY INC   1,520.75

KANNAS, HEATHER   383.21

LOVE’S TRAVEL STOPS &

COUNTRY STORE 1,035.15

MACKIE CONSTRUCTION, INC.     424,152.16

MADISON NATIONAL

LIFE INS CO IN 2,323.15

MAGIC WRIGHTER E-SERVICE 4.50

MATHESON TRI-GAS INC 34.99

MCGRAW-HILL EDUCATION INC         61,069.73

MECHANICAL SALES INC 3,784.00

MENARDS - ELKHORN 841.76

MIDWEST MOVEMENT 150.00

MULTI-HEALTH SYSTEMS INC. 1,325.00

NCS PEARSON INC 195.00

NEARPOD INC 5,760.00

NEBRASKA AIR FILTER 1,590.92

NEBRASKA COACHES ASSOC 50.00

NEBRASKA DEPARTMENT

OF EDUCATION 20.00

OMAHA PUBLIC POWER DISTRICT      24,940.19

OMAHA WORLD-HERALD 2,700.00

ONE SOURCE 141.00

PERRY GUTHERY

HAASE & GESSFORD 96.00

PITNEY BOWES 161.95

PRAIRIE MECHANICAL CORP 6,093.00

PUBLICATION PRINTING 186.35

RAILE, AMANDA  1,735.15

RISE VISION 999.00

S2 ROLL OFFS, LLC 1,868.87

SAFFORD, SARAH  1,752.40

SCHOMER, GIANNA  1,786.40

SOL LEWIS ENGINEERING CO          46,226.00

THIELE GEOTECH INC 6,006.00

VERIZON 90.12

WALMART COMMUNITY 242.94

WASTE CONNECTIONS

OF NEBR, INC 924.86

WATER ENGINEERING INC 302.50

WELLS FARGO BANK 12,737.09

WEST O CHAMBER 300.00

WOODRIVER ENERGY LLC 1,042.34

ZOOM VIDEO

COMMUNICATION, INC.         14,525.82

1,867,762.93

 

DEPRECIATION

CDW GOVERNMENT INC 7,521.60

COMMONWEALTH

ELECTRIC COMPANY 18,138.24

MCGRAW-HILL EDUCATION INC 2,623.46

28,283.30

 

NUTRITION FUND

BULLER FIXTURE COMPANY           28,129.00

CASH-WA DISTRIBUTING 218.00

HOODMASTERS, INC 968.10

UNIV OF NEBRASKA LINCOLN 240.00

29,555.10

 

SPECIAL BUILIDING FUND

BERINGER CIACCIO

DENNEL MABREY 18,289.97

BOYD JONES

CONSTRUCTION CO   395,068.86

I-GO VAN AND STORAGE CO 5,880.50

NEBRASKA FURNITURE MART 2,622.00

PUSH-PEDAL-PULL 107,846.74

RAINWOOD DEVELOPMENT

PARTNERS, LLC 13,440.00

SHEPPARD’S BUSINESS

INTERIORS INC 245,492.04

THIELE GEOTECH INC 168.00

788,808.11

 

8/31 ZNEZ

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