MINUTES OF THE REGULAR MEETING

OF THE BOARD OF EDUCATION OF

DOUGLAS COUNTY

SCHOOL DISTRICT 28-0015,

a/k/a, DOUGLAS COUNTY WEST

COMMUNITY SCHOOL DISTRICT

 

Monday, June 12, 2023

 

The regular meeting of the Board of Education, District #15, in the County of Douglas, in the State of Nebraska, was convened in open and public session on Monday, June 12, 2023 in the High School Commons Area, 401 South Pine Street, Valley, NE 68064-0378.

 

Following public notification procedures approved by the Board of Education, February 14, 2011, in adherence to 84-1411 , notice of the meeting was given in advance thereof by posting such Notice on the exterior front door of the high school, elementary school, middle school, Valley City Hall, First Nebraska Bank, and Foundation One Bank. Notice of the meeting was simultaneously given to all members of the Board of Education. Availability of the agenda was communicated in advance notice and in the notice to the Board of Education of the meeting. All proceedings hereafter shown were taken while the convened meeting was open to the attendance of the public.

 

Attendance Taken at 7:00 PM.

Kelly Hinrichs:                Present

Luke Janke:                   Present

Jamie Jorgensen:           Present

Bill Koile:                       Present

Elizabeth Mayer:             Absent

Jim Tomanek:                Present

Present: 5, Absent: 1.

 

Attendance Update Taken at 7:07 PM.

Elizabeth Mayer:            Present

Present: 6.

Mayer arrived 7:06

 

1. Call to Order

The agenda, listing items for consideration by the Board, is on file in the Superintendent’s office. Other matters may come before the Board and the Board has the right to modify the agenda before the meeting.

 

President — “As I call the meeting to order I wish to inform everyone present that a current copy of the Open Meetings Act is posted on the back wall of the Board Room for your review at any time.”

 

2. Public   Communications   and

Correspondence

Comments from the audience were accepted at this time.

 

A thank you note from the family of Kerry Reker was presented to the board.

 

3. Approval of Agenda

Motion to approve agenda as presented passed with a motion by Jamie Jorgensen and a second by Luke Janke. Kelly Hinrichs: Yea, Luke Janke: Yea, Jamie Jorgensen: Yea, Bill Koile: Yea, Jim Tomanek: Yea Yea: 5, Nay: 0

 

4. Administrative Reports

4.1. Superintendent’s Report

 

4.2. Financial Report

 

5. Consent Agenda

Motion to approve Consent Agenda passed with a motion by Luke Janke and a second by Kelly Hinrichs. Kelly Hinrichs: Yea, Luke Janke: Yea, Jamie Jorgensen: Yea, Bill Koile: Yea, Jim Tomanek: Yea Yea: 5, Nay: 0

 

5.1. Approve Minutes

Regular Meeting Date: 08/14/2023

Special Meeting Date:

 

5.2. Approve Claims for Payment

 

5.3. Approve Financial Report

 

5.4. Approve Classified Staff

 

6. Old Business

6.1. Building and Grounds Update

Construction Progress

The new High School Athletic Area (the former Middle School) is on track to be completed by the end of October.

Summer Project Progress

The North Gym floor should be completed by the end of July.

The new bleachers are expected to arrive late July.

There is a pre-construction meeting regarding work done on the gravel parking lot on 06/13

 

7. New Business

7.1. Grading System Policy 5204 First Reading & Discussion

The policy committee of the Board met on June 8th to review the recommendations from the grading policy committee that met during the spring of 2023. The committee made the recommendations to the current policy. The policy committee recommended and forwarded the first reading to the entire board for discussion.

 

7.2. Approve Recommended Phone System Purchase

Sandi Kerkhoff, Director of Technology, has been researching a new phone system for months. The following bids were presented:

 

Zoom for Monthly with CDW= Equipment $33,333.45, Monthly Service $1 , 138

 

Quote from Zoom for Annual with CDW= Equipment $33,333.45, Annual Service $13,567

 

Quote from Infinite Solutions - 3CX Phone System= Equipment $38,737.00, Monthly Service $1732.97

 

Quote from Voice and Data - Wildix Phone System= Equipment $51 ,290, Monthly Service $1760.00

 

The administration supported the recommendation provided by the Director of Technology for the hosted Zoom phone system annual service and CDW equipment.

 

Motion to approve the hosted Zoom phone system with CDW equipment in the amount of $33,333.45 for the equipment and $13,567 annual service passed with a motion by Jamie Jorgensen and a second by Kelly Hinrichs. Kelly Hinrichs: Yea, Luke Janke: Yea, Jamie Jorgensen: Yea, Bill Koile: Yea, Elizabeth Mayer: Yea, Jim Tomanek: Yea

Yea: 6, Nay: 0

 

7.3. Consider, Discuss, and Approve the Repair or Replacement of RTU-7

 

Scott Perrigo, Director of Buildings and Grounds, solicited three bids for the repair or replacement of RTU-7 that currently needs repair. The following is a short summary of the bids:

 

Prairie Mechanical

$29,345 for Repair

$49,550 for Trane Replacement or $47,250 for a York Replacement

 

Standard Heating & Air

$34,700.82 for Repair

$44,297.00 for Trane Replacement

 

SOL Lewis

$32,476.00 for Repair

$41 ,350 for Daikin Replacement or $45,145 for York Replacement

 

Motion to approve purchase of the York replacement with SOL Lewis passed with a motion by Luke Janke and a second by Elizabeth Mayer. Kelly Hinrichs: Yea, Luke Janke: Yea, Jamie Jorgensen: Yea, Bill Koile: Yea, Elizabeth Mayer: Yea, Jim Tomanek: Yea

Yea: 6, Nay: 0

 

7.4. Approve Replacement Purchase of Gas Convection Oven & Gas Range

Kelly Ellis, Food Service Director, solicited bids to replace the gas convection oven and gas range or range/griddle in the middle/high school kitchen. This will be purchased from the fund balance needing to be spent in the food service fund. The letter to solicit bids, per school food procurement plan policy 3131, was presented to the board, along with the responding bids from Buller Fixture Company and TriMark.

 

Buller

60” Range 4 Burner/ 36” Griddle=               $14,809

Convection Oven Gas                    $12,260

Total:  $27,069

 

TriMark

60” Range 4 Burner/ 36” Griddle=         $14,119

Convection Oven Gas=                  $12,280

Delivery Charge=                        $1,700

Total=  $28,099

 

The Food Service Director and Administration recommended the purchase of the Vulcan 60” Range 4 Burner/ 36” Griddle and Convection Oven Gas for a total of $27,069 from Buller Fixture.

 

Motion to approve Vulcan 60” Range 4 Burner/ 36” Griddle and Convection Oven Gas for a total of $27,069 from Buller Fixture passed with a motion by Kelly Hinrichs and a second by Luke Janke. Kelly Hinrichs: Yea, Luke Janke: Yea, Jamie Jorgensen: Yea, Bill Koile: Yea, Elizabeth Mayer: Yea, Jim Tomanek: Yea

Yea: 6, Nay: 0

 

7.5. FY24 Funding & Budget Preview and Discussion

Dr. Poloncic reviewed with the Board the changes that took place in legislation that will impact the FY24 funding and budget. The general make-up of our revenues will change with the legislative changes.

 

7.6. Approve Purchase of Replacement Passenger Vans

Approve the attached sales contract to replace four passenger vans from the DC West fleet. The contract from Sid Dillion is for a 2023 GMC Savana in the amount of $45,074 per van. DC West will be purchasing four of these vans.

 

Motion to approve the contract from Sid Dillion for four 2023 GMC Savana in the amount of $45,074 per van passed with a motion by Kelly Hinrichs and a second by Jim Tomanek. Kelly Hinrichs: Yea, Luke Janke: Yea, Jamie Jorgensen: Yea, Bill Koile: Yea, Elizabeth Mayer: Yea, Jim Tomanek: Yea

Yea: 6, Nay: 0

 

7.7. Authorize Treasurer to Process Claims for July 2023 in Absence of the July Board Meeting Give authorization to the Superintendent and Treasurer to review and process July claims. At the August board meeting, we will have the listing of the July claims for the entire board to approve. Give authorization to the Superintendent and Treasurer to review and process July claims. At the August board meeting, we will have the listing of the July claims for the entire board to approve. passed with a motion by Kelly Hinrichs and a second by Luke Janke. Kelly Hinrichs: Yea, Luke Janke: Yea, Jamie Jorgensen: Yea, Bill Koile: Yea, Elizabeth Mayer: Yea, Jim Tomanek: Yea

Yea: 6, Nay: 0

 

8. Adjournment

Motion to adjourn meeting @ 7:32pm passed with a motion by Jamie Jorgensen and a second by Jim Tomanek. Kelly Hinrichs: Yea, Luke Janke: Yea, Jamie Jorgensen: Yea, Bill Koile: Yea, Elizabeth Mayer: Yea, Jim Tomanek: Yea

Yea: 6, Nay: 0

 

Kristi Trost

Board Secretary

 

Dr. Melissa Poloncic

Superintendent

 

DOUGLAS COUNTY WEST SCHOOL

JUNE 2023 CLAIMS

 

GENERAL FUND

ACH BANK FEE                                 59.50

AKRS EQUIPMENT SOLUTIONS INC   79.99

AMAZON CAPITAL SERVICES             1,934.03

APPLE COMPUTER INC                     5,954.00

ARROW STAGE LINES                       1,574.00

ASPI SOLUTIONS INC                       96.00

AWARDS UNLIMITED INC                 137.46

BOOKWORM, INC, THE                      43.95

BORDER STATES

INDUSTRIES INC                              378.00

BSN SPORTS INC                             778.29

CAPPEL NAPA AUTO SUPPLY -

VALLEY                         56.96

CINTAS CORP                                  187.80

CITY OF VALLEY                              2,433.08

COX BUSINESS                                553.39

DAILY RECORD, THE                         309.52

DC WEST FOOD SERVICE                 1,089.40

DIETZE MUSIC HOUSE                      191.00

EDUCATIONAL SERVICE

UNIT #3                        10,080.00

EGAN SUPPLY CO                             1,116.96

FIRST STUDENT             37,155.29

HOMETOWN LEASING                      2,522.27

JOSTENS INC                                   13.70

JW PEPPER & SONS                          472.63

LOVE’S TRAVEL STOPS

& COUNTRY STORE                          1,311.41

MADISON NATIONAL

LIFE INS CO IN                                1,899.38

MAGIC WRIGHTER E-SERVICE           209.25

MARKING REFRIGERATION               309.75

MENARDS - ELKHORN                      588.14

METAL DOORS & HARDWARE CO      145.00

NACIA                           40.00

NE COUNCIL OF SCHOOL ADM          2,730.00

OMAHA PUBLIC POWER DISTRICT    18,080.99

OMAHA WORLD-HERALD                  1,350.00

ONE SOURCE                                   207.00

PAPER 101                    8,176.36

PITNEY BOWES                                96.00

PORKY BUTTS BBQ                          2,094.75

POSTMASTER                                  114.00

PRAIRIE MECHANICAL CORP             815.00

PUBLICATION PRINTING                  354.35

S2 ROLL OFFS, LLC                          379.00

SCHOOLS IN, LLC                             1,174.90

SCHURMAN, RACHELLE                     34.70

SOKOL CAMP ASSOCIATION              75.00

STAPLES ADVANTAGE                      61.65

SUBURBAN SCHOOLS

PROGRAM                     2,155.26

TIMECLOCK PLUS, LLC                      698.77

VISITING NURSE

HEALTH SERVICES                           3,858.75

WALMART COMMUNITY                    275.40

WASTE CONNECTIONS

OF NEBR, INC                                  924.86

WATER ENGINEERING INC               302.50

WELLS FARGO BANK      12,066.54

WELTON, SHERRY                             100.00

127,845.93

 

DEPRECIATION

BSN SPORTS INC                             6,946.60

 

NUTRITION FUND

CANTEEN REFRESHMENT

SERVICES                      209.10

CASH-WA DISTRIBUTING                 8,389.55

CHESTERMAN CO                             379.51

CINTAS CORP                                  499.80

GOODWIN TUCKER                          819.28

HILAND DAIRY                                 3,800.40

NEBR SCHOOL

NUTRITION ASSOC                          175.00

ROTELLA’S ITALIAN

BAKERY INC                  524.70

SYSCO LINCOLN                              4,412.73

US FOOD INC                                  8,700.26

WELLS FARGO BANK      572.00

28,482.33

 

SPECIAL BUILIDING FUND

BERINGER CIACCIO

DENNEL MABREY           9,119.75

BOYD JONES

CONSTRUCTION CO              423,534.74

FIRST CITIZENS BANK    234,181.99

RAINWOOD DEVELOPMENT

PARTNERS, LLC               13,440.00

THIELE GEOTECH INC     740.00

681,016.48

 

6/27            ZNEZ

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