MINUTES OF THE

BOARD OF EDUCATION OF

DOUGLAS COUNTY SCHOOL DISTRICT 28-0015 BUDGET HEARING,

a/k/a, DOUGLAS COUNTY WEST

COMMUNITY SCHOOL DISTRICT

Monday, September 11, 2023

 

The Budget Hearing of the Board of Education, District #15, in the County of Douglas, in the State of Nebraska, was convened in open and public session on Monday, September 11, 2023 at the Central Office Board Room, 401 South Pine Street, Valley, NE 68064-0378.

 

Following public notification procedures approved by the Board of Education, February 14, 2011, in adherence to 84-1411, notice of the meeting was given in advance thereofby posting such Notice on the exterior front door of the high school, elementary school, middle school, Valley City Hall, First Nebraska Bank, and Foundation One Bank. Notice of the meeting was simultaneously given to all members of the Board of Education. Availability of the agenda was communicated in advance notice and in the notice to the Board of Education of the meeting. All proceedings hereafter shown were taken while the convened meeting was open to the attendance of the public.

 

Attendance Taken at 6:45 PM.

Kelly Hinrichs:                Absent

Luke Janke:                   Present

Jamie Jorgensen:           Present

Bill Koile:                       Present

Elizabeth Mayer:            Present

Jim Tomanek:                Present

Present: 5, Absent: 1.

 

1. Call to Order

The agenda, listing items for consideration by the Board, is on file in the Superintendent’s office. Other matters may come before the Board and the Board has the right to modify the agenda before the meeting.

 

President - “As I call the meeting to order I wish to inform everyone present that a current copy of the Open Meetings Act is posted on the back wall of the Board Room for your review at any time.”

 

2. Approval of Agenda

Motion to approve agenda as presented passed with a motion by Luke Janke and a second by Elizabeth Mayer. Luke Janke: Yea, Jamie Jorgensen: Yea, Bill Koile: Yea, Elizabeth Mayer: Yea, Jim Tomanek: Yea

Yea: 5, Nay: 0

 

3. 2023-2024 Budget Presentation

 

4. Public Communications and Correspondence

Comments from the audience were accepted at this time. There were no correspondence addressed to the Board.

 

5. Adjournment

Motion to adjourn meeting at 6:53pm passed with a motion by Jamie Jorgensen and a second by Jim Tomanek. Luke Janke: Yea, Jamie Jorgensen: Yea, Bill Koile: Yea, Elizabeth Mayer: Yea, Jim Tomanek: Yea

Yea: 5, Nay: 0

 

Kristi Trost

Board Secretary

 

Dr. Melissa Poloncic

Superintendent

 

9/28            ZNEZ

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DOUGLAS COUNTY WEST SCHOOL

SEPTEMBER  2023 CLAIMS

 

GENERAL FUND

360 COMMUNITY SERVICES         11,280.79

ACH BANK FEE                                 42.75

AMAZON CAPITAL SERVICES             7,948.82

APPLE COMPUTER INC                     466.00

BALDWIN’S FLOORING AMERICA      65,630.00

BEST BUY                      6,635.97

BLICK ART MATERIALS                     1,162.73

BORDER STATES INDUSTRIES INC    2,148.55

BOUND TO STAY BOUND BOOKS       4,993.49

BROWN, CORBIN                              950.00

BSN SPORTS INC                             8,872.36

CAPPEL NAPA AUTO

SUPPLY - VALLEY            29.41

CDW GOVERNMENT INC                   1,332.00

CENGAGE LEARNING                        378.00

CENTER FOR RESPONSIVE

SCHOOLS, INC                 1,223.04

CINTAS CORP                                  164.00

CITY OF VALLEY                              1,554.15

COMMONWEALTH ELECTRIC

COMPANY      2,877.72

COMPLETE BOOK.COM                     325.50

CONTROL TEMP, INC.                       180.67

CREATIVE SITES, LLC                       1,432.00

DAILY RECORD, THE                         356.23

DIETZE MUSIC HOUSE                      1,694.48

DISCOUNT SCHOOL SUPPLY             848.85

DRISCOLL, COLIN                             200.00

EDUCATIONAL SERVICE UNIT #3      726.70

EDUCATIONAL SERVICE UNIT #5      3,159.00

EGAN SUPPLY CO           13,518.56

ELECTRONIC SOUND INC                 5,825.00

ENGINEERED CONTROLS                  283.50

ESU COORDINATING COUNCIL          30.00

EXPLORE LEARNING                         3,961.98

FIBER PLATFORM, LLC                      288.39

FIREGUARD INC                               3,349.76

FIRST STUDENT                               3,572.32

FLINN SCIENTIFIC INC                     1,189.56

FREMONT ELECTRIC INC          13,885.30

GEYER INSTRUCTIONAL

PRODUCTS 146.95

GLASER CERAMICS                           778.60

GOPHER SPORT                               1,460.70

GRASS CUT RIGHT, INC.                   600.00

GREATER NEBRASKA

SUPERINTENDENTS 250.00

H2I GROUP, INC            17,899.00

HALL, DEVIN                                    450.00

HEARTLAND PEST CONTROL             240.00

HOBART SALES & SERVICE               668.41

HOLIDAY INN EXPRESS                    1,559.40

HOMETOWN LEASING                      2,522.27

HOUGHTON MIFFLIN HARCOURT      200.10

HUDL                            3,946.00

HUGHES TREE SERVICE                    4,426.59

INSECT LORE                                   63.98

JELINEK HARDWARE COMPANY         39.35

JKE HOSPITALITY MOBILE LLC          2,832.89

JOURNEYED.COM, INC                     3,721.02

JW PEPPER & SONS                          242.99

LAKESHORE LEARNING

MATERIALS, LLC             1,361.86

LAMP RYNEARSON & ASSOCIATES      2,375.00

LEIGH MAKE STUFF                          80.00

LIBRARY SKILLS INC                        202.95

LOVE’S TRAVEL STOPS &

COUNTRY STORE                             1,706.40

MACKIE CONSTRUCTION, INC.      145,219.13

MACKIN EDUCATIONAL

RESOURCES 3,142.72

MADISON NATIONAL LIFE

INS CO IN     2,221.02

MAGIC WRIGHTER E-SERVICE           377.75

MATHESON TRI-GAS INC                  34.99

MENARDS - ELKHORN                      1,536.74

METAL DOORS & HARDWARE CO      80.00

MORRISON, JESSICA                         300.00

NACIA                           250.00

NASB ALICAP                 214,381.00

NASCO                          280.00

NEBR ASSOCATION OF

SCHOOL BOARDS            129.00

NEBR STATE FIRE

MARSHAL AGENCY         61.00

NEBRASKA CAPITAL CONFERENCE     695.00

NEBRASKA DEPT OF EDUCATION     1,000.00

NEBRASKA MUSIC

EDUCATOR’S ASSOC        525.00

NEBRASKA SAFETY CENTER              125.00

OMAHA PUBLIC POWER

DISTRICT     25,972.03

ONE SOURCE                                   782.50

OVERDRIVE INC                               750.00

PECHOUS, NICOLE                            1,820.70

PERRY GUTHERY HAASE &

GESSFORD  2,205.00

PETTY CASH                                    204.87

PITNEY BOWES                                96.00

POLONCIC, MELISSA                         361.94

PORTER TRUSTIN CARLSON CO        2,230.00

PRAIRIE MECHANICAL CORP             2,475.49

PUBLICATION PRINTING                  762.75

QUILL                           1,561.40

REALLY GOOD STUFF INC                 323.68

REALLY GREAT READING                                    857.00

S2 ROLL OFFS, LLC                          2,548.95

SCHOLASTIC INC                             2,879.40

SCHOOL MATE                                 962.50

SCHOOL SPECIALTY INC 12,345.39

SEESAW LEARNING INC                    3,500.00

SHEPPARD’S BUSINESS

INTERIORS INC              4,522.40

SID DILLON CHEVROLT                    0.00

SIGHT READING FACTORY                201.50

SOFTWARE UNLIMITED, INC.            540.00

SOL LEWIS ENGINEERING CO           6,510.57

STAPLES ADVANTAGE                      6,043.41

SUBURBAN SCHOOLS PROGRAM       177.17

THIELE GEOTECH INC                      2,710.00

TROY, MICHAEL                                73.15

VERIZON                       90.12

WALMART COMMUNITY                    271.40

WARDS NATURAL SCIENCE

EST INC        2,921.18

WASTE CONNECTIONS OF

NEBR, INC                      1,208.70

WATER ENGINEERING INC               302.50

WELLS FARGO BANK      14,407.00

WEST MUSIC COMPANY INC             84.85

WEX BANK                     42.75

WINSUPPLY COMMERCIAL CHARGE     9.68

WOODRIVER ENERGY LLC                2,193.04

XTRA MATH                   200.00

YORK PUBLIC SCHOOLS                   150.00

695,949.41

 

DEPRECIATION

DIETZE MUSIC HOUSE                      3,850.00

MCGRAW-HILL EDUCATION INC        1,942.99

5,792.99

 

NUTRITION FUND

BULLER FIXTURE COMPANY              1,393.00

CASH-WA DISTRIBUTING         13,496.64

CHESTERMAN CO                             795.18

CINTAS CORP                                  476.00

EGAN SUPPLY CO                             1,483.57

GOODWIN TUCKER                          213.75

HILAND DAIRY                                 2,516.35

NASB ALICAP                 11,600.00

ROTELLA’S ITALIAN BAKERY INC       375.20

SYSCO LINCOLN                              7,549.97

US FOOD INC                14,063.72

WELLS FARGO BANK                        1,584.98

55,548.36

 

SPECIAL BUILIDING FUND

ACH BANK FEE                                 10.00

BOYD JONES CONSTRUCTION CO    607,099.46

LATITUDE SIGNAGE & DESIGN            38,860.00

RAINWOOD DEVELOPMENT

PARTNERS, LLC              13,440.00

THIELE GEOTECH INC                      1,356.00

660,765.46

 

9/28            ZNEZ

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MINUTES OF THE

BOARD OF EDUCATION OF

DOUGLAS COUNTY SCHOOL DISTRICT

28-0015 HEARING TO SET

FINAL TAX REQUEST,

a/k/a, DOUGLAS COUNTY WEST

COMMUNITY SCHOOL DISTRICT

Monday, September 11, 2023

 

The Board of Education, District #15, in the County of Douglas, in the State of Nebraska, hearing to set final tax request, was convened in open and public session on Monday, September 11, 2023 at the Central Office Board Room, 401 South Pine Street, Valley, NE 68064-0378.

 

Following public notification procedures approved by the Board of Education, February 14, 2011, in adherence to 84-1411, notice of the meeting was given in advance thereof by posting such Notice on the exterior front door of the high school, elementary school, middle school, Valley City Hall, First Nebraska Bank, and Foundation One Bank. Notice of the meeting was simultaneously given to all members of the Board of Education. Availability of the agenda was communicated in advance notice and in the notice to the Board of Education of the meeting. All proceedings hereafter shown were taken while the convened meeting was open to the attendance of the public.

 

Attendance Taken at 7:07 PM.

Kelly Hinrichs:                Absent

Luke Janke:                   Present

Jamie Jorgensen:           Present

Bill Koile:                       Present

Elizabeth Mayer:            Present

Jim Tomanek:                Present

Present: 5, Absent: 1.

 

1. Call to Order

The agenda, listing items for consideration by the Board, is on file in the Superintendent’s office. Other matters may come before the Board and the Board has the right to modify the agenda before the meeting.

 

President - “As I call the meeting to order I wish to inform everyone present that a current copy of the Open Meetings Act is posted on the back wall of the Board Room for your review at any time.”

 

2. Approval of Agenda

Motion to approve agenda as presented passed with a motion by Luke Janke and a second by Elizabeth Mayer. Luke Janke: Yea, Jamie Jorgensen: Yea, Bill Koile: Yea, Elizabeth Mayer: Yea, Jim Tomanek: Yea

Yea: 5, Nay: 0

 

3. Special Hearing to Set Final Tax Request 2023-2024

 

4. Public Communications and Correspondence

Comments from the audience were accepted at this time. There was no correspondence addressed to the Board.

 

5. Adjournment

Motion to adjourn meeting passed with a motion by Luke Janke and a second by Bill Koile. Luke Janke: Yea, Jamie Jorgensen: Yea, Bill Koile: Yea, Elizabeth Mayer: Yea, Jim Tomanek: Yea

Yea: 5, Nay:0

 

Kristi Trost

Board Secretary

 

Dr. Melissa Poloncic

Superintendent

 

9/28            ZNEZ

––––––––––––––––––––––––––––––––

 

 

 

 

 

 

MINUTES OF THE

REGULAR MEETING OF THE

BOARD OF EDUCATION OF

DOUGLAS COUNTY

SCHOOL DISTRICT 28-0015,

a/k/a, DOUGLAS COUNTY WEST

COMMUNITY SCHOOL DISTRICT

Monday, September 11, 2023

 

The regular meeting of the Board of Education, District #15, in the County of Douglas, in the State of Nebraska, was convened in open and public session on Monday, September 11, 2023 at the Central Office Board Room, 401 South Pine Street,.Valley, NE 68064-0378.

 

Following public notification procedures approved by the Board of Education, February 14, 2011, in adherence to 84-1411, notice of the meeting was given in advance thereof by posting such Notice on the exterior front door of the high school, elementary school, middle school, Valley City Hall, First Nebraska Bank, and Foundation One Bank. Notice of the meeting was simultaneously given to all members of the Board of Education. Availability of the agenda was communicated in advance notice and in the notice to the Board of Education of the meeting. All proceedings hereafter shown were taken while the convened meeting was open to the attendance of the public.

 

Attendance Taken at 7:10 PM.

Kelly Hinrichs:                Absent

Luke Janke:                   Present

Jamie Jorgensen:           Present

Bill Koile:                       Present

Elizabeth Mayer:            Present

Jim Tomanek:                Present

Present: 5, Absent: 1.

 

1. Call to Order

The agenda, listing items for consideration by the Board, is on file in the Superintendent’s office. Other matters may come before the Board and the Board has the right to modify the agenda before the meeting.

 

President - “As I call the meeting to order I wish to inform everyone present that a current copy of the Open Meetings Act is posted on the back wall of the Board Room for your review at any time.”

 

2. Public Communications and Correspondence

Comments from the audience were accepted at this time. There was no correspondence addressed to the Board.

 

3. Approval of Agenda

Motion to approve agenda as presented passed with a motion by Jamie Jorgensen and a second by Bill Koile. Luke Janke: Yea, Jamie Jorgensen: Yea, Bill Koile: Yea, Elizabeth Mayer: Yea, Jim Tomanek: Yea

Yea: 5, Nay: 0

 

4. Administrative Reports

4.1. Superintendent’s Reports

 

4.2. Financial Report

 

5. Consent Agenda

Motion to approve Consent Agenda passed with a motion by Luke Janke and a second by Jim Tomanek. Luke Janke: Yea, Jamie Jorgensen: Yea, Bill Koile: Yea, Elizabeth Mayer: Yea, Jim Tomanek: Yea

Yea: 5, Nay: 0

 

5.1. Approve Minutes

Regular Meeting Date:

Special Meeting Date:

 

5.2. Approve Claims for Payment

 

5.3. Approve Financial Report

 

5.4. Approve Classified Staff

Amber Koenig- Elem Sped Para

Randy Caughlin- Custodial

Dani Rosenbaum- Elem Sped Para

Caitlyn Webb- Middle School Sped Para

 

6. Old Business

6.1. Building and Grounds Update

Update on the Middle School/ Arts Wing & Physical Education Wing project:

*The Performing Arts Center is scheduled to be open mid-October.

*The New Middle School/Auditorium Parking lot is open

*The Physical Education Wing project is scheduled for completion in the end of October

Review Meeting with Legion Baseball & DC West Youth Organizations:

*The school will be contributing field materials to help maintain the Legion field in Valley.

*The high school softball field at the 4-plex continues to have drainage issues due to sod being laid late. There is a meeting taking place with the project manager to continue to make a plan to fix these issues.

*The DC West Youth would like to donate money for some smaller projects for the 4plex. The Board asked for a list of these items/project for board review.

NEBA Board Members report on first meetings *The board held their first Administrative Meeting at DC West on 09/11.

 

7. New Business

7 .1. Approve Purchase of Band Uniforms

The administration recommended the purchase of band uniforms from Stanbury Uniforms, Inc in the amount of $59,081. The school district contribution to this total was $25,000 from the general fund. The remaining balance to be paid by donation from the DC West Foundation and DC West PTSA. The Board thanked the Foundation and PTSA for their partnership.

Motion to approve the purchase of Band Uniforms in the amount of $59,081 from Stanbury Uniforms, Inc. passed with a motion by Luke Janke and a second by Jamie Jorgensen. Luke Janke: Yea, Jamie Jorgensen: Yea, Bill Koile: Yea, Elizabeth Mayer: Yea, Jim Tomanek: Yea

Yea: 5, Nay: 0

 

7.2. Approve the 2023-2024 Budget

Consider information, discussion, and public comments from the public hearings to approve the 2023-24 budget.

 

The Notice of Budget Hearing and Budget Summary was revised after publishing for the following reasons:

1. The school nutrition fund cash reserve amount was moved to disbursements.

2. The bond fund’s necessary cash reserve had more than the allowed 50% of the budget for disbursements & transfers.

3. The QCPUF fund’s necessary cash reserve had more than the allowed 50% of the budget for disbursements & transfers.

 

Motion to approve the 2023-2024 budget as presented passed with a motion by Luke Janke and a second by Jim Tomanek. Luke Janke: Yea, Jamie Jorgensen: Yea, Bill Koile: Yea, Elizabeth Mayer: Yea, Jim Tomanek: Yea

Yea: 5, Nay: 0

 

7.3. Resolution to Set the Final Tax Request

Consider information, discussion, and public comment from the public hearings to approve the resolution to set the final tax request for the 2023-24 budget. This request includes the additional base growth needing 70% board approval.

 

The Notice of Special Hearing To Set Final Tax Request was revised after publishing for the following reasons:

1. The school nutrition fund cash reserve amount was moved to disbursements.

2. The bond fund’s necessary cash reserve had more than the allowed 50% of the budget for disbursements & transfers.

3. The QCPUF fund’s necessary cash reserve had more than the allowed 50% of the budget for disbursements & transfers.

Motion to approve the resolution to set the final tax request for the 2023-2024 budget passed with a motion by Jamie Jorgensen and a second by Luke Janke. Luke Janke: Yea, Jamie Jorgensen: Yea, Bill Koile: Yea, Elizabeth Mayer: Yea, Jim Tomanek: Yea

Yea: 5, Nay: 0

 

7.4. Approve the Addition of Middle School Assistant Volleyball Coach & the Addition of a Middle School Assistant Band Director

We currently have 45 middle school girls out for volleyball. We need to add an assistant to support practices and games. We currently have a volunteer assistant that we would like to turn into a paid position. The current pay is 4% of the base salary. The administration recommends the board approve this addition.

Motion to Approve the Addition of Middle School Assistant Volleyball Coach & the Addition of a Middle School Assistant Band Director passed with a motion by Luke Janke and a second by Jim Tomanek. Luke Janke: Yea, Jamie Jorgensen: Yea, Bill Koile: Yea, Elizabeth Mayer: Yea, Jim Tomanek: Yea

Yea: 5, Nay: 0

 

7.5. Approval of the Emergency Operations Plan for the 2023-2024 School Year

The DC West safety team completed training on writing a thorough Emergency Operations Plan (EOP), previously called our Crisis Response Plan this summer. The newly written plan was presented to the Board of Education for approval.

Motion to approve the 2023-2024 Emergency Operations Plan as presented passed with a motion by Jamie Jorgensen and a second by Bill Koile. Luke Janke: Yea, Jamie Jorgensen: Yea, Bill Koile: Yea, Elizabeth Mayer: Yea, Jim Tomanek: Yea

Yea: 5, Nay: 0

 

7.6. First Reading Policy Updates

Legislative changes in LB 705 from this session have impacted comprehensive law changes. There are over 20 new mandates on schools and school personnel in this bill. Some of these impacts include:

 

New high school graduation requirement for students to complete the FAFSA

New requirements regarding part-time enrollment in public schools and extracurricular activities

New requirements to allow youth organizations on school grounds

Changes relating to the special education enrollment option students

Changes to the Computer Science and Technology Education Act

Prohibiting suspension of students in prekindergarten through second grade in school districts

The new Behavioral Intervention Training and Teacher Support Act

 

Due to these many changes in laws, the board was presented several updates of district policies. A summary of the policy updates provided by our legal counsel were also presented to the board. The policy committee reviewed the proposed revisions provided by legal counsel. They were presented to the entire Board for a first reading.

 

8. Adjournment

Motion to adjourn meeting at 7:35pm passed with a motion by Jamie Jorgensen and a second by Bill Koile. Luke Janke: Yea, Jamie Jorgensen: Yea, Bill Koile: Yea, Elizabeth Mayer: Yea, Jim Tomanek: Yea

Yea: 5, Nay: 0

 

Kristi Trost

Board Secretary

 

Dr. Melissa Poloncic

Superintendent

 

9/28            ZNEZ

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