MINUTES OF THE REGULAR MEETING OF THE BOARD OF EDUCATION OF DOUGLAS COUNTY SCHOOL DISTRICT 28-0015, a/k/a,

DOUGLAS COUNTY WEST COMMUNITY SCHOOL DISTRICT

Monday, March 11, 2024

 

The regular meeting of the Board of Education, District #15, in the County of Douglas, in the State of Nebraska, was convened in open and public session on Monday, March 11, 2024 at the Central Office Board Room, 401 South Pine Street, Valley, NE 68064-0378.

 

Following public notification procedures approved by the Board of Education, February 14, 2011, in adherence to 84-1411, notice of the meeting was given in advance thereof by posting such Notice on the exterior front door of the high school, elementary school, middle school, Valley City Hall, First Nebraska Bank, and Foundation One Bank. Notice of the meeting was simultaneously given to all members of the Board of Education. Availability of the agenda was communicated in advance notice and in the notice to the Board of Education of the meeting. All proceedings hereafter shown were taken while the convened meeting was open to the attendance of the public.

 

Attendance Taken at 7:00 PM.

Kelly Hinrichs:                Present

Luke Janke:                   Present

Jamie Jorgensen:           Present

Bill Koile:                       Present

Elizabeth Mayer:            Present

Jim Tomanek:                Present

Present:                        6.

 

1. Call to Order

The agenda, listing items for consideration by the Board, is on file in the Superintendent’s office. Other matters may come before the Board and the Board has the right to modify the agenda before the meeting.

 

President - “As I call the meeting to order I wish to inform everyone present that a current copy of the Open Meetings Act is posted on the back wall of the Board Room for your review at any time.”

 

2. Public Communications and Correspondence

Comments from the audience were accepted at this time. Correspondence addressed to the Board was presented.

 

Georgene Gottsch presented the Board a flyer with information regarding a “Valley Candidate Meet and Greet” hosted by the Valley Community Historical Society.

 

The Board was also presented a letter that received a from the Douglas County Attorney’s office regarding a complaint that was filed regarding the Open Meetings Act.

 

3. Approval of Agenda

Motion to approve agenda as presented Passed with a motion by Luke Janke and a second by Kelly Hinrichs.

 

Kelly Hinrichs: Yea, Luke Janke: Yea, Jamie Jorgensen: Yea, Bill Koile: Yea, Elizabeth Mayer: Yea, Jim Tomanek: Yea

Yea:6, Nay:0

 

4. Administrative Reports

Board Member Bill Koile thanked Dr. Kerns for his work on the Elementary Assistant Principal interview process. He also commended Dr. Marten on her grant work.

 

4.1. Superintendent’s Report

4.2. Financial Report

 

5. Consent Agenda

Motion to approve Consent Agenda Passed with a motion by Jamie Jorgensen and a second by Jim Tomanek.

 

Kelly Hinrichs: Yea, Luke Janke: Yea, Jamie Jorgensen: Yea, Bill Koile: Yea, Elizabeth Mayer: Yea, Jim Tomanek: Yea

Yea: 6, Nay: 0

 

5.1. Approve Minutes

Regular Meeting Date: 02/12/24

Special Meeting Date:

5.2. Approve Claims for Payment

5.3. Approve Financial Report

5.4. Classified Staff:

Ashley Wurth- Exit Elem Sped Para Samantha Scheinost- Hire Custodial

 

6. Old Business

6.1. Building and Grounds Update

The Buildings and Grounds Committee and administration have worked on the following items and had updates for the entire Board:

 

• The Construction Management at Risk Selection Process

o 6 proposals were received (Boyd Jones, MCL, Hausmann, Mammoth, Nemaha, & Meco- Henne)

o 2 firms have been selected for interviews on March 12th. (MCL & Hausmann)

o A special meeting has been called post interviews on the 12th to approve the committee’s recommended selection.

• Casey Painter from BCDM and Zach Fergus from Lamp Rynearson presented the Board with the preliminary site layout of the DC West Sports Complex. Board Member Liz Mayer questioned safe walkways to the sports complex as well as access to storm shelters. Zach Fergus described walkways for safe access from the existing Western Douglas County Trail (NRD Trail) that will connect to the school property. Mayer requested to see a safety plan as this project moves forward.

 

7. New Business

7.1. Approve Elementary Assistant Principal New Hire

 

The administration recommended the approval of Alan Sarka as Elementary Assistant Principal. There were 29 applicants for the position. Interviews with five candidates were held with a team of 15 stakeholders on February 16th.

 

Motion to approve Alan Sarka as Elementary Assistant Principal beginning the 2024-2025 school year Passed with a motion by Bill Koile and a second by Luke Janke.

 

Kelly Hinrichs: Yea, Luke Janke: Yea, Jamie Jorgensen: Yea, Bill Koile: Yea, Elizabeth Mayer: Yea, Jim Tomanek: Yea

Yea:6, Nay:0

 

7.2. Bromm & Associates Legislative Update

 

Jason Bromm, lobbyist from Bromm & Associates was in attendance and provided the Board with an update on the legislative session.

 

7.3. Approve District Calendars for 2024-2025 & 2025-2026

 

District calendars for the 2024-25 & 2025-26 school years were presented for Board approval.

 

Motion to approve the 2024-25 & 2025-26 District Calendars as presented Passed with a motion by Luke Janke and a second by Kelly Hinrichs.

 

Kelly Hinrichs: Yea, Luke Janke: Yea, Jamie Jorgensen: Yea, Bill Koile: Yea, Elizabeth Mayer: Yea, Jim Tomanek: Yea

Yea:6, Nay:0

 

7.4. Approve Certificated Staff Resignations

 

Lyndsy Listenberger, 2nd grade and Niccole Kennec, 4th grade, have resigned their positions at the end of the 2023-2024 school year.

 

Motion to approve the resignations of Lyndsy Listenberger, 2nd grade and Niccole Kennec, 4th grade at the end of the 2023-2024 school year Passed with a motion by Jamie Jorgensen and a second by Elizabeth Mayer.

 

Kelly Hinrichs: Yea, Luke Janke: Yea, Jamie Jorgensen: Yea, Bill Koile: Yea, Elizabeth Mayer: Yea, Jim Tomanek: Yea

Yea: 6, Nay: 0

 

7.5. Approve Certificated Staff Hiring

 

The administration recommended the following for hire beginning the 2024-2025 school year. Molly Dembinski, 6th Grade English Language Arts Michelle Anderson, Middle School Special Education Mikayla Olson, 4th Grade Emma Shepard, 2nd Grade

 

Motion to approve the hiring of Molly Dembinski, 6th Grade English Language Arts and Michelle Anderson, Middle School Special Education, Mikayla Olson, 4th Grade & Emma Shepard, 2nd Grade for the 2024-2025 school year Passed with a motion by Jamie Jorgensen and a second by Bill Koile.

 

Kelly Hinrichs: Yea, Luke Janke: Yea, Jamie Jorgensen: Yea, Bill Koile: Yea, Elizabeth Mayer: Yea, Jim Tomanek: Yea

Yea: 6, Nay: 0

 

7.6. Approve Annual Technology Purchase on Three Year Cycle

 

Sandi Kerkhoff presented year two purchase of our annual technology purchase within our three-year cycle. The Board was presented a document of the cycle along with the bid for 510 devices and 380 cases in the amount of $295,116. It was recommended the Board approve this already budgeted expense, so our technology staff can work on transitioning devices this spring.

 

Motion to approve 510 devices and 380 cases in the amount of $295,116 as our annual budgeted technology hardware purchase Passed with a motion by Bill Koile and a second by Kelly Hinrichs.

 

Kelly Hinrichs: Yea, Luke Janke: Yea, Jamie Jorgensen: Yea, Bill Koile: Yea, Elizabeth Mayer: Yea, Jim Tomanek: Yea

Yea:6, Nay:0

 

7.7. Option Enrollment Capacity Resolution

 

We adopted Appendix 1 to our option enrollment policy 5006 at the October meeting. Enrollment in many grade levels has changed since that time, either increasing or decreasing our projected enrollment and capacity for the number of option students. The resolution was brought again for Board approval as we will accept/reject option enrollment applications between March 15th- April 1st. Any student that is rejected will be placed on a wait list and as enrollment fluctuates, we will continue to monitor openings available and accept students per policy.

 

Board Member Mayer asked that the board consider an increase in projected enrollment numbers in addition to the actual enrollment numbers presented when finalizing option student spots available

 

Motion Passed with a motion by Luke Janke and a second by Kelly Hinrichs.

 

Elizabeth Mayer: Nay, Kelly Hinrichs: Yea, Luke Janke: Yea, Jamie Jorgensen: Yea, Bill Koile: Yea, Jim Tomanek: Yea

Yea: 5, Nay: 1

 

7.8. Option Enrollment Policy 5006 Revised Discussion & First Reading

 

The policy committee convened to look at our Option Enrollment Policy 5006 with the goal of aligning as closely as possible with our standards and practices. Several peer school district option enrollment standards & policies were reviewed along with the involvement of our legal counsel in creating the draft of the revised Option Enrollment Policy 5006 presented for discussion and first reading. Mayer expressed her concerns with the option enrollment waitlist added to policy and also the late application allowance.

 

7.9. Authorize Superintendent to Sell, Recycle, or Discard Equipment

 

The district has some items to sell, recycle, or discard in the coming months. Superintendent Poloncic asked for for the Board’s authority to act on these items.

 

•  Broken shop equipment

•  Volleyball jerseys for sale

•  Technology recycling that coincides with tech purchase

 

Motion to authorize the Superintendent to sell, recycle, or discard equipment as presented Passed with a motion by Kelly Hinrichs and a second by Jamie Jorgensen.

 

Kelly Hinrichs: Yea, Luke Janke: Yea, Jamie Jorgensen: Yea, Bill Koile: Yea, Elizabeth Mayer: Yea, Jim Tomanek: Yea

Yea: 6, Nay: 0

 

8. Adjournment

Motion to adjourn meeting @8:15pm Passed with a motion by Jim Tomanek and a second by Luke Janke.

 

Kelly Hinrichs: Yea, Luke Janke: Yea, Jamie Jorgensen: Yea, Bill Koile: Yea, Elizabeth Mayer: Yea, Jim Tomanek: Yea

Yea: 6 Nay: 0

 

Kristi Trost, Board Secretary

 

Dr. Melissa Poloncic, Superintendent

 

MINUTES OF THE REGULAR MEETING OF THE BOARD OF EDUCATION OF DOUGLAS COUNTY SCHOOL DISTRICT 28-0015, a/k/a,

DOUGLAS COUNTY WEST COMMUNITY SCHOOL DISTRICT

Tuesday, March 12, 2024

 

The regular meeting of the Board of Education, District #15, in the County of Douglas, in the State of Nebraska, was convened in open and public session on Tuesday, March 12, 2024 at the Central Office Board Room, 401 South Pine Street, Valley, NE 68064-0378.

 

Following public notification procedures approved by the Board of Education, February 14, 2011, in adherence to 84-1411, notice of the meeting was given in advance thereof by posting such Notice on the exterior front door of the high school, elementary school, middle school, Valley City Hall, First Nebraska Bank, and Foundation One Bank. Notice of the meeting was simultaneously given to all members of the Board of Education. Availability of the agenda was communicated in advance notice and in the notice to the Board of Education of the meeting. All proceedings hereafter shown were taken while the convened meeting was open to the attendance of the public.

 

Attendance Taken at 6:00 PM.

Kelly Hinrichs:                Present

Luke Janke:                   Present

Jamie Jorgensen:           Present

Bill Koile:                       Present

Elizabeth Mayer:            Absent

Jim Tomanek:                Present

Present: 5, Absent: 1.

 

1. Call to Order

The agenda, listing items for consideration by the Board, is on file in the Superintendent’s office. Other matters may come before the Board and the Board has the right to modify the agenda before the meeting.

 

President - “As I call the meeting to order I wish to inform everyone present that a current copy of the Open Meetings Act is posted on the back wall of the Board Room for your review at any time.”

 

2. New Business

2.1. Discuss, Consider and Take All Necessary Action on Findings & Recommendations of the Selection Committee for the Construction Manager at Risk for Sports Complex

 

Discuss, consider, and take all necessary action with regard to the Findings and Recommendations of the Selection Committee for the position of Construction Manager at Risk for a new multi-sport activities/athletics complex project.

 

The resolution was read and was shared with the Board at the meeting by a member of the selection committee.

 

The findings, recommendations, and rankings of the selection committee process were also shared.

 

Motion to approve and adopt the Resolution, as presented and attached hereto, with regard to the ranking and selection of MCL as the top ranked construction manager at risk for a new multi-sport activities/athletics complex project Passed with a motion by Jim Tomanek and a second by Kelly Hinrichs.

 

Kelly Hinrichs: Yea, Luke Janke: Yea, Jamie Jorgensen: Yea, Bill Koile: Yea, Jim Tomanek: Yea

Yea:5, Nay:0

 

2.2. Second Reading and Approval Revised Option Enrollment Policy 5006

 

This is to approve the revised Option Enrollment Policy 5006 prior to the approval window of option enrollment March 15-April 1.

 

Second reading of Board policy 5006; discuss, consider, and take action to adopt said policy.

 

Motion to approve Option Enrollment Policy 5006 as presented and to repeal and rescind all existing Board policies that pertain to the same matters or that are otherwise conflicting, including without limitation existing policies Passed with a motion by Luke Janke and a second by Jim Tomanek.

 

Kelly Hinrichs: Yea, Luke Janke: Yea, Jamie Jorgensen: Yea, Bill Koile: Yea, Jim Tomanek: Yea

Yea:5, Nay:0

 

3. Adjournment

Motion to adjourn meeting at 6:07pm Passed with a motion by Kelly Hinrichs and a second by Jim Tomanek.

 

Kelly Hinrichs: Yea, Luke Janke: Yea, Jamie Jorgensen: Yea, Bill Koile: Yea, Jim Tomanek: Yea

Yea: 5, Nay: 0

 

Kristi Trost, Board Secretary

 

Dr. Melissa Poloncic, Superintendent

 

DOUGLAS COUNTY WEST SCHOOLS

MARCH 2024 CLAIMS

 

GENERAL FUND                            

360 COMMUNITY SERVICES              4,001.02

ACH BANK FEE                                 62.25

AKRS EQUIPMENT SOLUTIONS INC   161.58

AMAZON CAPITAL SERVICES             1,939.95

ARLINGTON HIGH SCHOOL               55.80

ARROW STAGE LINES                       3,522.00

AWARDS UNLIMITED INC                 76.45

BLACK SQUIRREL ENTERPRISES        1,011.05

BOHN, BRYAN                                  22.50

BOOKWORM, INC, THE                     36.76

BORDER STATES INDUSTRIES INC    199.59

BOYS TOWN                  10,140.00

CANIGLIA, JEFFERY                          160.00

CINTAS CORP                                  604.34

CITY OF VALLEY                              712.60

COX BUSINESS                                157.99

DAILY RECORD, THE                        239.33

DC WEST FOOD SERVICE                 1,033.06

DICK’S VALLEY MARKET                    4.18

DIETZE MUSIC HOUSE                      287.78

EDUCATIONAL SERVICE UNIT #3      6,251.18

EGAN SUPPLY CO                             852.72

ELKHORN AUTOMOTIVE                   2,284.27

ENGINEERED CONTROLS                  247.00

FIBER PLATFORM, LLC                      560.78

FIRST STUDENT             43,771.81

FLINN SCIENTIFIC INC                     574.31

FREMONT TRIBUNE                          450.30

GARAGE DOOR SERVICES INC           350.00

GOODWIN TUCKER                          355.00

HEARTLAND PEST CONTROL             240.00

HOMETOWN LEASING                      2,522.27

HUMANEX VENTURES LLC                 14,000.0

HY-VEE INC                   74.90

JOSTENS INC                                   349.70

JUST FOR KIDS THERAPY INC           9,862.25

LEISURE CRAFT HOLDINGS, LLC       2,718.74

LIFEGUARD MD, INC                        648.00

LINCOLN EAST HIGH SCHOOL           56.00

LOVE’S TRAVEL STOPS & COUNTRY

STORE        1,800.05

MACKIN EDUCATIONAL RESOURCES  420.67

MADISON NATIONAL LIFE INS CO IN 2,815.35

MAGIC WRIGHTER E-SERVICE           196.00

MARIAN HIGH SCHOOL                    64.00

MARKING REFRIGERATION               300.75

MATHESON TRI-GAS INC                  842.03

MEDUNA, NANCY                             50.00

MENARDS - ELKHORN                      667.44

METAL LOGOS INC                           163.14

MOM’S POPCORN                             150.00

NE COUNCIL OF SCHOOL ADM          150.00

NEBR DEPT OF MOTOR VEHICLES     100.00

NEBR STATE BANDMASTERS ASSOC  370.00

NEBRASKA FURNITURE MART           579.99

NEBRASKA SCIENTIFIC                     282.25

NEBRASKA TURF PRODUCTS             1,180.60

OMAHA PUBLIC POWER DISTRICT     20,879.4

OMAHA WORLD-HERALD                  2,700.00

ONE SOURCE                                   198.50

PAULISON, KENNETH                       875.00

PERRY GUTHERY HAASE &

GESSFORD  5,707.62

PITNEY BOWES GLOBAL FINANCIAL SERVICES                                              96.00

PRAIRIE MECHANICAL CORP             2,261.73

PUBLICATION PRINTING                  247.00

REALLY GREAT READING                                    60.95

REMM, KYLIE                                   240.00

S2 ROLL OFFS, LLC                          573.24

SCHMIDT, MISTY                             160.00

SCHOOL PRIDE LTD                         170.00

SCHOOL SPECIALTY INC                   83.96

SCHUYLER HIGH SCHOOL                 80.00

SMARTSIGN                   201.80

SOL LEWIS ENGINEERING CO           378.00

STANZEL’S MOW & SNOW LLC          6,761.00

SUBURBAN SCHOOLS PROGRAM       5,435.68

TAP SPACE                    28.37

VALENTINO’S                                   93.44

VALLEY ACE HARDWARE                   168.49

VERIZON                       90.12

WALMART COMMUNITY                    322.06

WASTE CONNECTIONS OF

NEBR, INC                     1,140.39

WATER ENGINEERING INC               302.50

WELLS FARGO BANK                        3,476.84

WOODRIVER ENERGY LLC                22,018.9

ZOOM VIDEO COMMUNICATION,

INC.                                                        9.45

                  195,490.28

 

DEPRECIATION                            

LIFEGUARD MD, INC                        2,402.10

SHEPPARD’S BUSINESS

INTERIORS INC                               4,298.86

                  6,700.96

 

NUTRITION FUND                        

CANTEEN REFRESHMENT SERVICES  223.74

CASH-WA DISTRIBUTING                 10,726.5

CHESTERMAN CO                             929.98

CINTAS CORP                                  1,014.64

HILAND DAIRY                                 5,320.76

ROTELLA’S ITALIAN BAKERY INC       723.96

SYSCO LINCOLN            10,682.75

US FOOD INC                12,617.00

                  42,239.35

 

3/28            ZNEZ

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