MINUTES OF THE REGULAR MEETING

OF THE BOARD OF EDUCATION OF DOUGLAS COUNTY

SCHOOL DISTRICT 28-0015,

a/k/a, DOUGLAS COUNTY WEST COMMUNITY SCHOOL DISTRICT

Monday May 12,2025

 

The regular meeting of the Board of Education, District #15, in the County of Douglas, in the State of Nebraska, was convened in open and public session on Monday, May 12, 2025 at the Central Office Board Room, 401 South Pine Street, Valley, NE 68064-0378.

 

Following public notification procedures approved by the Board of Education, February 14, 2011, in adherence to 84-1411, notice of the meeting was given in advance thereof by posting such Notice on the exterior front door of the high school, elementary school, middle school, Valley City Hall, First Nebraska Bank, and Foundation One Bank. Notice of the meeting was simultaneously given to all members of the Board of Education. Availability of the agenda was communicated in advance notice and in the notice to the Board of Education of the meeting. All proceedings hereafter shown were taken while the convened meeting was open to the attendance of the public.

 

Attendance Taken at 7:00 PM.

Cole Groteluschen:         Present

Kelly Hinrichs:                Present

Luke Janke:                   Present

Jamie Jorgensen:           Present

Elizabeth Mayer:            Present

Jim Tomanek:                Present

Present: 6.

 

1.  Call to Order

The agenda, listing items for consideration by the Board, is on file in the Superintendent’s office. Other matters may come before the Board and the Board has the right to modify the agenda before the meeting.

 

President - “As I call the meeting to order I wish to inform everyone present that a current copy of the Open Meetings Act is posted on the back wall of the Board Room for your review at any time.”

 

2.  Public Communications and Correspondence

Comments from the audience will be accepted at this time. Correspondence addressed to the Board will be presented.

 

3.  Approval of Agenda

Motion to approve agenda as presented Passed with a motion by Elizabeth Mayer and a second by Jim Tomanek.

 

Cole Groteluschen: Yea, Kelly Hinrichs: Yea, Luke Janke: Yea, Jamie Jorgensen: Yea, Elizabeth Mayer: Yea, Jim Tomanek: Yea

Yea: 6, Nay: 0

 

4.  Administrative Reports

Board Member Jorgensen thanked those of those involved in preparing the 2025 Graduation Ceremony. Board Mayer Groteluschen thanked interim Elementary Principal Jed Johnston for stepping in this year.

 

4.1.  Superintendent’s Report

Dr. Poloncic will report back to the Board regarding the date of the board meeting in July.

4.2.  Financial Report

 

5.  Consent Agenda

Motion to approve Consent Agenda Passed with a motion by Kelly Hinrichs and a second by Luke Janke.

 

Cole Groteluschen: Yea, Kelly Hinrichs: Yea, Luke Janke: Yea, Jamie Jorgensen: Yea, Elizabeth Mayer: Yea, Jim Tomanek: Yea

Yea: 6, Nay: 0

 

5.1.  Approve Minutes

Regular Meeting Date:

Special Meeting Date:

5.2.  Approve Claims for Payment

5.3.  Approve Financial Report

5.4.  Approve Classified Staff

 

6.  Old Business

6.1.  Committee Updates

Buildings & Grounds Committee met April 14th to discuss the following:

•    Long Term Maintenance using QCPUF

•    Summer Projects

•    Flagpole Request

•    Owner’s Budget Athletic Complex

 

7.  New Business

7.1.  Long Term Maintenance with QCPUF Discussion

Facility Advocates completed an energy, operations, and long-term maintenance audit for our facilities. This audit was at no cost. The 3 main recommendations from the audit were:

1.  Replacement of the roof on the High School

2.  Replacement of the HVAC units that are near the main competition gym

3.  Replacement Cycle of some of the older rooftop units

 

The board discussed two options for the long-term planning and financing of these projects:

1.  Continue to levy 3 cents in the QCPUF fund which will create approximately $500,000 a year to pay for projects when money is available

2.  Qualify for a 10-year Energy Savings bond, asking for the amount needed and levy 3 cents for the payment of the bond

 

The Board requested rough estimated cost for projects for the June meeting.

 

7.2.  Option Enrollment Discussion

This agenda item was requested by Board Member, Liz Mayer. The Board discussed perspective on ideal program capacity numbers. Mayer reported two issues. Mayer stated a School Board Member told a community member that we are subject to capacity audits at our school and if DC West doesn’t accept option enrollment students we could possibly be sued. She wanted to let the board know that that was not true.

 

7.3.  Approve Certificated Staff for the 2025-2026 School Year

The following were recommended by the administration to the Board for their approval:

 

Jalen Hausmann, Middle School Science

Jeffrey Kitterman, Elementary Librarian

Noah Ethen, Elementary Special Education

Angie Kempf, 5th Grade

 

Motion to approve Jalen Hausmann, Middle School Science Jeffrey Kitterman, Elementary Librarian Noah Ethan, Elementary Special Education Angie Kempf, 5th Grade beginning the 2025-2026 school year Passed with a motion by Kelly Hinrichs and a second by Luke Janke.

 

Cole Groteluschen: Yea, Kelly Hinrichs: Yea, Luke Janke: Yea, Jamie Jorgensen: Yea, Elizabeth Mayer: Yea, Jim Tomanek: Yea

Yea: 6, Nay: 0

 

7.4.  Authorize Superintendent to Sell, Recycle, or Dispose of Property

Superintendent Poloncic requested authorization for the following items to sell, recycle, or dispose of:

•    Technology hardware (recycle)

•    Library books

•    Physical Education cardio equipment (sell)

•    Folding chairs (sell and recycle)

•    Old Woodshop tools (sell and recycle)

 

Motion to authorize the Superintendent to Sell, Recycle, or Dispose of Property Passed with a motion by Jamie Jorgensen and a second by Jim Tomanek.

 

Cole Groteluschen: Yea, Kelly Hinrichs: Yea, Luke Janke: Yea, Jamie Jorgensen: Yea, Elizabeth Mayer: Yea, Jim Tomanek: Yea

Yea: 6, Nay: 0

 

8.  Executive Session

The Board entered into closed session to discuss legal matter.

 

Before the Board can enter closed session, a motion must be made in agreement with Statute 84-141 0 by the Board to discuss topics such as personnel, negotiations, and legal matters.

 

Motion to enter in Executive Session Passed with a motion by Kelly Hinrichs and a second by Cole Groteluschen.

 

Cole Groteluschen: Yea, Kelly Hinrichs: Yea, Luke Janke: Yea, Jamie Jorgensen: Yea, Elizabeth Mayer: Yea, Jim Tomanek: Yea

Yea: 6, Nay: 0

 

8.1.  Reconvene to Regular Session

 

9.  Reconvene to Regular Session & Adjournment

Motion to Reconvene to Regular Session & Adjournment @ 8:09pm Passed with a motion by Jamie Jorgensen and a second by Cole Groteluschen.

 

Cole Groteluschen: Yea, Kelly Hinrichs: Yea, Luke Janke: Yea, Jamie Jorgensen: Yea, Elizabeth Mayer: Yea, Jim Tomanek: Yea

Yea: 6, Nay: 0

 

Kristi Trost, Board Secretary

Dr. Melissa Poloncic, Superintendent

 

DOUGLAS COUNTY WEST SCHOOLS

MAY 2025 CLAIMS

 

GENERAL FUND                   

A-1 FLAGS, POLES & REPAIR   445.00

ACH BANK FEE               62.75

ADVENTURE ENTERPRISES, LLC        1,338.00

AKRS EQUIPMENT SOLUTIONS INC   1,555.67

AMAZON CAPITAL SERVICES    3,416.98

AMERICAN HEART ASSOCIATION,    

INC.   99.90

ARROW STAGE LINES              1,573.00

BLAZER ATHLETIC EQUIPMENT         2,220.00

BLOOKLET LLC              479.04

BORDER STATES INDUSTRIES INC    1,760.00

BOYS TOWN PRESS                 94.35

BSN SPORTS LLC           15,259.41

BULLER FIXTURE COMPANY     1,668.50

CASEY’S BUSINESS MASTERCARD     203.51

CINTAS CORP                362.52

CITI CARD - COSTCO              213.46

CITY OF VALLEY             1,060.00

DAILY RECORD, THE               463.99

DC WEST FOOD SERVICE         1,986.20

DIETZE MUSIC HOUSE             16.76

DIRECT IMPACT MEDIA LLC     533.44

DISCOUNT SCHOOL SUPPLY    329.66

DREY INC             375.00

EAGLE SERVICES INC.             1,005.00

EDUCATIONAL SERVICE UNIT #3      380.80

EGAN SUPPLY CO           4,702.13

EVERETTS REPAIR INC            8,238.49

FIBER PLATFORM, LLC            558.32

FIREGUARD LLC             376.15

FIRST STUDENT             32,967.83

GOPHER SPORT             1,235.02

HEARTLAND PEST CONTROL    260.00

HOMETOWN LEASING             2,522.27

HY-VEE INC          65.00

JOHNSON, ALEX            625.00

JOSTENS INC                 16.70

JUST FOR KIDS THERAPY INC  9,165.50

JW PEPPER & SONS                 85.49

LANGUAGE LINE SERVICES, INC        45.44

LOVE’S TRAVEL STOPS  

& COUNTRY STORE                 1,712.34

MADISON NATIONAL     

LIFE INS CO IN     2,908.02

MAGIC WRIGHTER, INC.          181.00

MARCIA BRENNER ASSOCIATES, LLC 750.00

MATHESON TRI-GAS INC                  42.00

MENARDS - ELKHORN             729.38

MILLARD SPRINKLER INC        387.45

NE COUNCIL OF SCHOOL ADM 330.00

NEBR DEPARTMENT OF EDUCATION  15.00

NEBRASKA WESLEYAN UNIVERSITY  900.00

OMAHA PUBLIC    

POWER DISTRICT 19,564.17

ONE SOURCE                 120.50

PERRY GUTHERY HAASE         

& GESSFORD                 959.00

PINES COUNTRY CLUB, INC     1,000.00

PRAIRIE MECHANICAL CORP    5,307.88

PRIME SECURED            75.00

RENAISSANCE LEARNING, INC 10,692.25

REVOLUTION WRAPS, LLC       7,262.75

SCHOOL TRADITIONS             69.95

SCHWENKA, BEAU                   69.91

SKUTT CATHOLIC HIGH SCHOOL       64.00

SPEECH SQUAD, LLC               9,841.50

STANZEL’S MOW & SNOW LLC 300.00

STEINKE, SUSAN            300.00

STUDIES WEEKLY, INC            2,427.82

TK ELEVATOR CORPORATION  2,164.00

TRACKVILLE LLC, THE             180.00

USBANK               5,494.94

VALLEY ACE HARDWARE          92.60

VISITING NURSE  

HEALTH SERVICES                  385.00

WALMART COMMUNITY           191.62

WASTE CONNECTIONS  

OF NEBR, INC                1,208.82

WATER ENGINEERING INC      462.79

WOODRIVER ENERGY LLC       3,922.55

XTRA MATH          210.00

YOUTH FRONTIERS INC           2,850.00

ZOOM VIDEO       

COMMUNICATION, INC.           2.33

                  180,940.85

 

DEPRECIATION                   

TAYLOR MUSIC, INC                1,590.00

 

NUTRITION FUND                        

AMAZON CAPITAL SERVICES    1,556.00

CASH-WA DISTRIBUTING        19,108.77

CHESTERMAN CO           573.71

CINTAS CORP                581.88

EGAN SUPPLY CO           509.48

HILAND DAIRY               5,592.93

MARCIA BRENNER ASSOCIATES, LLC 750.00

ROTELLA’S ITALIAN BAKERY INC      697.97

SYSCO LINCOLN            11,011.47

US FOOD INC                13,840.36

                  54,222.57

 

BOND FUND                        

BOKF, NA             289,275.00

 

QCPUF                        

BOKF, NA             1,705.00

        

5/29            ZNEZ

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