Minutes of Meeting of the

Board of Trustees

Village of Boys Town

September 7, 2021

The meeting of the Board of the Village of Boys Town was held at 1:30 p.m. on Tuesday, September 7, 2021 in the Headquarters Building of Father Flanagan’s Boys’ Home in the Village of Boys Town, Nebraska.

Call to Order:

Trustee Haack called the meeting to order at 1:39 p.m.

Notice of Meeting:

The Notice of Meeting was posted on August 31, 2021, to Beacon, the Village of Boys Town website, and in the following designated public places in the Village of Boys Town: Town Hall, Visitor’s Center, and Headquarters. The Notice of Meeting was also published in The Daily Record on August 31,2021.

Pledge of Allegiance/

Moment of Silence:

The Pledge of Allegiance was recited.

Village Clerk Conducted Roll Call:

Village Board of Trustees:

• Kyle Skartvedt - Chair - NOT PRESENT

• Msgr. Gilg - Trustee - PRESENT

• Chris Haack - Trustee - PRESENT

• Jeff Lindley - Trustee - PRESENT

• Joe West - Trustee - PRESENT

Also present:

• Judy Rasmussen - Treasurer - PRESENT

• Bill Clark - Chief of Police - PRESENT

• Dana Washington - Village Attorney - PRESENT via conference bridge

• Brett Wawers - Village Engineer - PRESENT

• James Beckmann - Village Clerk - PRESENT

• John Kava - Fire Chief - NOT PRESENT

Consent Agenda and

Minutes of Prior Meeting:

Trustee Haack moved for approval of the August 24, 2021 Minutes.

Upon MOTION duly made by Lindley and seconded by West, the Consent Agenda and Minutes were accepted. The Village Clerk conducted roll call.

• Msgr. Gilg - AYE

• Chris Haack - AYE

• Jeff Lindley - AYE

• Joe West - AYE

Motion carried: 4-0

SPECIAL PRESENTATION

Jay Ballard, Vice Mayor of the Village of Boys Town, attended the meeting to make a very important proclamation on behalf of the citizens of Boys Town.

1. Proclamation of National Suicide Prevention, read by Jay Ballard

Now therefore, let it be proclaimed by the Vice Mayor, Jay Ballard, that September is National Suicide Prevention Month.

Executive Director Youth Care,

Angie Powers:

Angie Powers, speaking on behalf of Barb Vollmer, shared important updates from FFBH Youth Care:

1. Louisiana staff and youth were displaced due to Hurricane Ida. Support continues for staff and families in the New Orleans area and some have been temporarily relocated to Campus.

2. The North Florida site is actively collecting materials, supplies, food, water, etc., for employees and families to assist in clean-up and restorative efforts.

3. North Florida crew headed out to inspect damage and provide assistance to homes of families served.

4. New education center groundbreaking ceremony was held on September 2, expected completion Fall of 2023.

Treasurer’s Report, Report on Claims

to Be Paid, Report on Prepaid Claims:

Village Treasurer Judy Rasmussen reviewed the July 2021 Financial Report with the Trustees. The balance of all funds as of July 31 collectively $438,342.54. Detailed reports of claims to be paid and prepaid claims are attached herewith and become part of the minutes. Trustee Haack solicited a motion for consideration of and to approve action on accounts of the Village Treasurer, to approve the Village General Fund allowance and payment of claims.

Upon MOTION duly made by Msgr. Gilg and seconded by Lindley, these matters were accepted. The Village Clerk conducted roll call:

• Msgr. Gilg - AYE

• Chris Haack - AYE

• Jeff Lindley - AYE

• Joe West - AYE

Motion carried: 4-0

Report of the Village Police Chief:

Chief Clark reported the police officers put together welcome bags for the 24 youth who arrived home campus safe and sound from Boys Town New Orleans site on Saturday, September 4. Chief Clark also reported the hiring of two police officers, which now brings the total to 10 full time law enforcement officers, including Chief Clark.

Report of the Village Fire Chief:

No report.

Report of the Village Engineer

& Superintendent:

Joe Oetken provided an update on the new school project. The dirt is being stock piled West of the hospital which will be used to backfill at the new school site. The hospital road inlets, Doyle and Brookhouser, are being looked at by contractors. The Mother Theresa Lane project work schedule has been adjusted to be more conducive to operations on campus.

Other Business:

Resolution 1021 Signing the Municipal

Annual Certification of Program

Compliance 2021

This is an annual certification of program compliance and resolution signing the municipal annual certification that is filed with the Nebraska Board of Public Roads Classifications and Standards for highway-user revenue for the Village of Boys Town.

Upon MOTION duly made by Lindley and seconded by West, Resolution 1021 Signing the Municipal Annual Certification of Program Compliance 2021 was approved. The Village Clerk conducted roll call:

• Msgr. Gilg - AYE

• Chris Haack - AYE

• Jeff Lindley - AYE

• Joe West - AYE

Motion carried: 4-0

Resolution 0921-1 Establishing a

Policy for the Payment of Payroll

and Associated Expenses

This Resolution ensures that certain claims, including but not limited to payroll, payroll taxes, and benefit contributions, will continue to be processed as they have been in accordance with state and federal labor requirements.

Upon MOTION duly made by West and seconded by Msgr. Gilg, Resolution 0921-1 Establishing a Policy for the Payment of Payroll and Associates Expenses was approved. The Village Clerk conducted roll call:

• Msgr. Gilg - AYE

• Chris Haack - AYE

• Jeff Lindley - AYE

• Joe West - AYE

Motion carried: 4-0

Resolution 0921-2 Approving the

Increase in Capital Threshold for the

Village of Boys Town

The Village currently capitalizes assets with a cost of $2,000 or more as purchase and construction occurs.

The Village desires to increase the cost for assets to be capitalized from $2,000 to $5,000.

Upon MOTION duly made by Msgr. Gilg and seconded by Lindley, Resolution 0921-2 Approving the

Increase in Capital Threshold for the Village of Boys Town was approved. The Village Clerk conducted roll call:

• Msgr. Gilg - AYE

• Chris Haack - AYE

• Jeff Lindley - AYE

• Joe West - AYE

Motion carried: 4-0

Resolution 0921-3 Approving ARPA

Funding for the Village of Boys Town

The Village of Boys Town was the recipient from the Coronavirus State Fiscal Recovery Fund and the Coronavirus Local Fiscal Recovery Fund and has been awarded funds in the amount of $99,468, which requires the board to vote to accept these funds.

Upon MOTION duly made by Lindley and seconded by West, Resolution 0921-3 Approving ARPA Funding for the Village of Boys Town was approved. The Village Clerk conducted roll call:

• Msgr. Gilg - AYE

• Chris Haack - AYE

• Jeff Lindley - AYE

• Joe West - AYE

Motion carried: 4-0

Next Meeting:

The next regular meeting of the Village Board will be held October 5, 2021, at 1:30PM.

Adjournment:

There being no further business, upon motion duly made by Lindley and seconded by Msgr. Gilg and carried by unanimous vote, the meeting adjourned at 2:00 p.m.

Motion carried: 4-0

Respectfully submitted,

James Beckmann

Village Clerk

Chris Haack

Trustee

FINANCIAL REPORT

for the Month Ending

July 31, 2021

FNB VILLAGE GENERAL CHECKING:

Balance Forward                    $   272,182.81

Adjustments                                          0.00

     (i.e., Interest, prior period Dep)

Receipts for the Month                 99,374.51

Less Warrants Issued              (157,492.11)

Transfers                                              0.00

Less Bank Fees                               (166.67)

Payroll Maxx Fees - EFT Debit                          (103.98)

Payroll                                       (22,973.61)

     Balance                           $ 190,820.95

FNB VILLAGE EMS FUND:

Balance Forward                    $     81,040.73

Adjustments                                          0.00

     (i.e., Interest, prior period)

Receipts for the Month                      100.00

Less Warrants Issued                            0.00

Transfers                                              0.00

Less Bank Fees                                          -

     Balance                           $  81,140.73

FNB COMMERCIAL MMDA:

Balance Forward                    $     87,163.76

Adjustments                                          2.22

     (i.e., Interest, prior period)

Transfers                                              0.00

Less Bank Fees                                     0.00

     Balance                           $  87,166.13

JPM GENERAL CHECKING:

Balance Forward                          76,946.02

Adjustments                                          0.00

     (i.e., Interest, prior period Dep)

Receipts for the Month                 51,613.56

Less Warrants Issued                (25,616.07)

Transfers                                              0.00

Less Bank Fees                               (338.92)

Payroll Maxx Fees - EFT Debit                          (248.60)

Payroll                                       (25,160.41)

     Balance                               77,195.58

JPM EMS FUNDS:

Balance Forward                            2,142.57

Adjustments                                               -

     (i.e., Interest, prior period)

Receipts for the Month                      756.58

Less Warrants Issued                     (880.00)

Transfers                                              0.00

Less Bank Fees                                     0.00

     Balance                                 2,019.15

JPM MONEY MARKET FUNDS:

Balance Forward                                        -

Adjustments                                          0.00

     (i.e., Interest, prior period)

Transfers                                              0.00

Less Bank Fees                                     0.00

     Balance                                         0.00

ALL FUNDS:

FNB General:                      $ 190,820.95

FNB EMS:                                81,140.73

FNB Comm MMDA:                87,166.13

JPM Gen Checking:                77,195.58

JPM EMS Funds:                       2,019.15

JPM Money Market:                         0.00

     TOTAL FUNDS:               $ 438,342.54

JUDY F. RASMUSSEN

VILLAGE TREASURER

Village of Boys Town

Claims to be Approved

August 4 through September 6, 2021

08/04/2021 16003 First National Bank Visa - Fire (190.59); 08/04/2021 16004 First National Bank Visa - Police (1,113.16); 08/04/2021 16005 Great Plains Uniforms, L.L.C. (54.50); 08/04/2021 16006 Jones Automotive, Inc. (4,890.40); 08/04/2021 16007 Verizon Wireless 00001 (49.95); 08/04/2021 ACH Highmark, Inc. (1,249.48); 08/06/2021 ACH FFBH (42,854.87); 08/06/2021 Fraternal Order Of Police Lodge 35 (140.00); 08/06/2021 Boys Town Federal Credit Union (248.10); 08/06/2021 Vanguard (4,265.57); 08/06/2021 Agency ck (620.94); 08/06/2021 Payroll Maxx Fees (101.69); 08/06/2021 Record Payroll (13,745.28); 08/06/2021 Record Payroll (6,878.28); 08/11/2021 ACH Highmark, Inc. (3,023.02); 08/16/2021 16008 Alex Duling (60.00); 08/16/2021 16009 Blue Valley Public Safety, Inc. (269.50); 08/16/2021 16010 Chad Lingel (80.00); 08/16/2021 16011 Cox Business (58.82); 08/16/2021 16012 Davis Vision, Inc. (167.80); 08/16/2021 16013 Delta Dental of Nebraska (24.80); 08/16/2021 16014 DiGiorgio’s Sportswear (451.00); 08/16/2021 16015 Jami Mitchell (120.00); 08/16/2021 16016 Kathleen M. Farris (250.00); 08/16/2021 16017 Konner Tourek (60.00); 08/16/2021 16018 Mandalyne R. Dore (60.00); 08/16/2021 16019 Margarette S. Dean (80.00); 08/16/2021 16020 Nebraska Sweeping, Inc. (2,871.51); 08/16/2021 16021 OPPD (92,144.21); 08/16/2021 16022 Robert G. Atkinson (400.00); 08/16/2021 16023 Scott Mumm (80.00); 08/16/2021 16024 Southwest Iowa Law Enforcement Cntr (120.00); 08/18/2021 ACH Highmark, Inc. (433.64); 08/20/2021 Fraternal Order Of Police Lodge 35 (140.00); 08/20/2021 Boys Town Federal Credit Union (134.45); 08/20/2021 Vanguard (4,439.70); 08/20/2021 Agency ck (620.94); 08/20/2021 Payroll Maxx Fees (271.14); 08/20/2021 Record Payroll (13,783.85); 08/20/2021 Record Payroll (6,925.07); 08/25/2021 16025 Delta Dental of Nebraska (184.70); 08/25/2021 16026 Personnel Evaluation Inc. (60.00); 08/25/2021 16027 The Daily Record (35.30); 08/25/2021 ACH Highmark, Inc. (471.76); 08/25/2021 509 Alex Duling (100.00); 08/25/2021 510 Bradley Harm (20.00); 08/25/2021 511 Chad Lingel (80.00); 08/25/2021 512 Jacob R Blunt (20.00); 08/25/2021 513 Jami Mitchell (80.00); 08/25/2021 514 Jessica Watts (90.00); 08/25/2021 515 Kathleen M. Farris (240.00); 08/25/2021 516 Konner Tourek (130.00); 08/25/2021 517 Mandalyne R. Dore (110.00); 08/25/2021 518 Margarette S. Dean (60.00); 08/25/2021 519 Paul Stewart (120.00); 08/25/2021 520 Robert G. Atkinson (150.00); 08/25/2021 521 Scott Mumm (80.00); 09/01/2021 ACH Highmark, Inc. (2,232.55); 09/01/2021 16028 Arthur J. Gallagher Risk Mgmnt Serv... (1,066.00); 09/01/2021 16029 Davis Vision, Inc. (182.44); 09/01/2021 16030 Delta Dental of Nebraska (475.36); 09/01/2021 16031 First National Bank Visa - Fire (219.00); 09/01/2021 16032 First National Bank Visa - Police (381.89); 09/01/2021 16033 Lamp, Rynearson & Associates, Inc. (3,641.33); 09/01/2021 16034 NSG Logistics (Formerly NE Salt & ... (1,824.19); 09/01/2021 16035 Toyne, Inc. (1,385.00); 09/01/2021 16036 Verizon Wireless 00001 (49.95)

TOTAL   (216,961.73)

Village of Boys Town

Prepaid Claims

As of Sept 4, 2021

—

RESOLUTION

SIGNING OF THE MUNICIPAL

ANNUAL CERTIFICATION OF

PROGRAM COMPLIANCE 2021

Resolution No. 1021

Whereas: State of Nebraska Statutes, sections 39-2115, 39-2119, 39-2120, 39-2121, and 39-2520(2), requires an annual certification of program compliance to the Nebraska Board of Public Roads Classifications and Standards; and

Whereas: State of Nebraska Statute, section 39-2120 also requires that the annual certification of program compliance by each municipality shall be signed by the Mayor or Village Board Chairperson and shall include the resolution of the governing body of the municipality authorizing the signing of the certification.

Be it resolved that the Village Board Chairperson of Village of Boys Town is hereby authorized to sign the Municipal Annual Certification of Program Compliance.

Adopted this 7th day of September, 2021, at Boys Town, Nebraska.

Village Board members: Kyle Skartvedt, Msgr. James Gilg, Chris Haack, Jeff Lindley, Joseph West.

MUNICIPAL ANNUAL CERTIFICATION OF PROGRAM COMPLIANCE

TO

NEBRASKA BOARD OF PUBLIC ROADS CLASSIFICATIONS AND STANDARDS

2021

In compliance with the provisions of the State of Nebraska Statutes, sections 39-2115, 39-2119, 39-2120, 39-2121, and 39-2520(2), requiring annual certification of program compliance to the Board of Public Roads Classifications and Standards, the  Village of Boys Town hereby certifies that it:

• has developed, adopted, and included in its public records the plans, programs, or standards required by sections 39-2115 and 39-2119;

• meets the plans, programs, or standards of design, construction, and maintenance for its highways, roads, or streets;

• expends all tax revenue for highway, road, or street purposes in accordance with approved plans, programs, or standards, including county and municipal tax revenue as well as highway-user revenue allocations;

• uses a system of revenue and costs accounting which clearly includes a comparison of receipts and expenditures for approved budgets, plans, programs, and standards;

• uses a system of budgeting which reflects uses and sources of funds in terms of plans, programs, or standards and accomplishments;

• uses an accounting system including an inventory of machinery, equipment, and supplies;

• uses an accounting system that tracks equipment operation costs;

• has included in its public records the information required under subsection (2) of section 39-2520; and

• has included in its public records a copy of this certification and the resolution of the governing body authorizing the signing of this certification by the Mayor or Village Board Chairperson.

VILLAGE OF BOYS TOWN

VILLAGE BOARD OF TRUSTEES

RESOLUTION 0921-1

A RESOLUTION OF THE BOARD OF TRUSTEES OF THE VILLAGE OF BOYS TOWN, NEBRASKA ESTABLISHING A POLICY FOR THE PAYMENT OF PAYROLL AND ASSOCIATED EXPENSES PRIOR TO THE APPROVAL OF CLAIMS

WHEREAS, at each Village Board meeting, the Village Board approves claims submitted to the Village for payroll; and,

WHEREAS, the Fair Labor Standards Act states that employees must be paid in a timely manner and Neb. Rev. Stat. 48-1230 states that regular paydays must be maintained; and,

WHEREAS, Neb. Rev. Stat. 16-726 and Neb. Rev. Stat. 17-714 state that all claims and accounts payable against a Village are required to be presented in writing, state the name and address of the claimant and the amount of the claim, and fully and accurately identify the items or services for which payment is claimed or the time, place, nature, and circumstances giving rise to the claim; and

WHEREAS, the VILLAGE OF BOYS TOWN desires to adopt a policy with respect to payroll claims.

NOW THEREFORE, BE IT RESOLVED, by the Village of Boys Town, Nebraska, that: to maintain adequate fiscal policy safeguards and allow for the payment of payroll claims prior to approval by the Village Board, the Village Board of Boys Town desires to adopt the following policy with respect to such claims:

RESOLVED, unless otherwise provided, it shall be the normal policy to submit a claim for payroll and associated expenses to the Village Board approval before payment is allowed;

RESOLVED FURTHER, specific claims authorized for payment prior to Village Board approval are:

a) Village employee payroll and all associated state and federal taxes;

b) Village employee health benefits that are timely in nature; and

c) Village employee payroll processing fees.

RESOLVED FURTHER, specific claims authorized for payment prior to Village Board approval are required to include the employees’ names, gross salary or gross hourly rate, and maximum hours allowed for the pay period;

RESOLVED FURTHER, all hours worked and submitted for payroll shall be approved by the immediate supervisor of said employees and also by the Village Clerk.

VILLAGE OF BOYS TOWN

VILLAGE BOARD OF TRUSTEES

RESOLUTION 0921-2

A RESOLUTION OF THE BOARD OF TRUSTEES OF THE VILLAGE OF BOYS TOWN, NEBRASKA TO APPROVE THE INCREASE IN CAPITAL THRESHOLD FOR THE VILLAGE OF BOYS TOWN

WHEREAS, the Village property, plant, equipment, and infrastructure with useful lives of more than one year are capitalized and stated at historical or estimated historical cost.

WHEREAS, the Village currently capitalizes assets with a cost of $2,000 or more as purchase and construction outlays occur. 

WHEREAS, because of increasing costs of materials and equipment and industry best practices, the Village desires to move the cost for assets to be capitalized from $2,000 to $5,000.

WHEREAS, it is in the best interest of the Village of Boys Town to approve the increase in capital threshold from $2,000 to $5,000 for assets of the Village of Boys Town; and

BE IT RESOLVED that the Board of Trustees of the Village of Boys Town, Boys Town, Nebraska, having held a public hearing thereon September 7, 2021, hereby approves the increase in capital threshold for the Village of Boys Town.

VILLAGE OF BOYS TOWN

VILLAGE BOARD OF TRUSTEES

RESOLUTION 0921-3

A RESOLUTION OF THE BOARD OF TRUSTEES OF THE VILLAGE OF BOYS TOWN, NEBRASKA TO APPROVE THE ARPA FUNDING FOR THE VILLAGE OF BOYS TOWN

WHEREAS, Sections 602(6) and 603(6) of the Social Security Act (the Act) as added by section 9901 of the American Rescue Plan Act, Pub. L. No. 117-2 (March 11, 2021) authorize the Department of the Treasury (Treasury) to make payments to certain recipients from the Coronavirus State Fiscal Recovery Fund and the Coronavirus Local Fiscal Recovery Fund.

WHEREAS, as a Non-Entitlement Unit (NEU), the Village of Boys Town has been awarded funds in the amount of $99,468.  The Board needs to vote to accept these funds.

WHEREAS, it is in the best interest of the Village of Boys Town to approve the ARPA Funding for the Village of Boys Town; and

BE IT RESOLVED that the Board of Trustees of the Village of Boys Town, Boys Town, Nebraska, having held a public hearing thereon September 7, 2021, hereby approves the ARPA Funding for the Village of Boys Town.

10/13         ZNEZ

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